Conference Services Coordinator

Cadwalader, Wickersham & Taft LLP is one of the world's most prominent and growing law firms. Our clients include the world's premier financial institutions, Fortune 500 companies and other leading corporations, government entities, charitable and health care organizations, and private clients. Our attorneys have earned a reputation for crafting innovative business and financial solutions and developing precedent-setting legal strategies to achieve our clients' goals.

Responsibilities:

The Conference Services Coordinator is responsible for overseeing the reception area, conference rooms, visitor offices, meeting reservations, catering, pantry areas and general hospitality. Working with partner vendors for food and beverage and office services and security. Specific duties and responsibilities include, but are not limited to, the following:

• Oversight of standard office set-up for visitor offices and conference rooms
• Oversight of Hub space areas clean, organized and stocked
• Communicate facility issues/requests to office services team
• Oversight of reception area and receptionist
• Use Firm’s conference scheduling system (EMS) to schedule meetings and events requiring room setup, catering, video conferencing and audio-visual support
• Manage all catering requests and work with vendor/partner on all events
• Work with firm departments and practices for events
• Process invoices and manage an event budget
• Coordinate purchasing event supplies
• Coordinate floral arrangements for events and reception area
• Process invoices including firm credit card
• Participate in weekly food and beverage calls with vendor/partner
• Review menus for cafe and catering to ensure they are culinary relevant
• Work with property management on security and large scale event entry

Qualifications:

• College degree or equivalent experience required
• 3 years background in the hospitality industry and/or meeting planning preferred
• Ability to prioritize and handle multiple tasks simultaneously and with minimal supervision
• Ability to organize and communicate multiple tasks well in oral and written form
• Strong analytical and interpersonal skills
• Professional demeanor and ability to maintain absolute confidentiality
• Ability to work independently, with minimal supervision
• Ability to cultivate and maintain good vendor relationships that ensure vendor support and responsiveness in addition to competitive pricing
• Attention to detail. Ability to notice small things that are out of order
• Excellent customer service skills and the ability to handle complicated matters and/or complaints in a calm and courteous manner.
• Ability to manage budgets and costs as well as understanding the value of services.

The anticipated annual base salary for this position is $75,000 - $80,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location from which the applicant will be performing the job.

EEOC: Cadwalader is an equal opportunity employer. We offer opportunities to all qualified persons regardless of race, color, religion, sex, age, national origin, marital status, veteran status, disability, sexual orientation, gender identity and expression, or status in any group protected by federal, state or local law.