What are the responsibilities and job description for the Project Admin position at Crete United?
Are you fascinated by construction, especially HVAC, plumbing, and mechanical systems? Do you have a knack for organization and a passion for keeping things running seamlessly? We’re looking for a full-time, in-person Project Admin to join our team and take charge of the administrative aspects of our projects, freeing up our Project Managers to focus on job sites and managing projects.
As a family-run mechanical contracting company with over 60 years of history, we’ve built a reputation for excellence. Our crews work on a diverse range of projects—schools, hospitals, homes, and businesses throughout the Illinois Valley. We operate with one main rule: treat others the way you want to be treated. We’re all about getting things done efficiently and professionally, with a friendly and collaborative approach.
Type: Full time permanent position M-F 1st shift.
Location: our office is located in Oglesby, IL and this is an onsite position.
Pay: up to 55K yearly salary DOE great benefits package!
Why You’ll Love This Role
- Make an Impact: You’ll play a key role in managing the “paperwork” side of projects—handling purchase orders, submittals, subcontracts, schedules, budgets, client invoicing, and more—from kickoff to final completion.
- Be Part of a Team: Our Project Managers will rely on you to keep everything organized and ensure no detail is overlooked.
- Flexibility: This full-time role offers somewhat flexible hours such as start and quit times.
- Company Perks: Competitive pay (based on experience), health, dental, vision, life & LTD insurance, 401k with company match, and paid holidays.
What You’ll Do
- Administrative Leadership: Set up and manage projects in our software, handle insurance documents, submittals, purchase orders, subcontracts, and closeout documentation.
- Vendor Coordination: Communicate with vendors to secure insurance certificates and ensure timely delivery of submittals and materials.
- Proactive Organization: Update project files daily, prepare pay applications, manage schedules, and track lien waivers with Accounting.
- Central Hub of Information: Keep Project Managers informed of outstanding issues and ensure everything is handled with urgency and precision.
What We’re Looking For
- Detail-Oriented Problem Solver: Someone who loves dotting every “i” and crossing every “t”—and double-checking for good measure.
- Experience in Construction (Preferred): Familiarity with commercial construction and mechanical contracting is a big plus.
- Tech-Savvy: Proficiency in Microsoft Word, Excel, Outlook, and experience with Procore (or a willingness to learn). Procore certifications will set you apart.
- Professional and Friendly: You’ll represent our company professionally while working in a collaborative, fast-paced environment.
The Fine Print
- This is an on-site role at our Oglesby, Illinois office.
- Background checks may be required.
- You’ll need to be highly organized, operate with urgency, and excel at facilitating professional communication between all project stakeholders.
Benefits:
- Medical
- Dental
- Vision
- 401K
- Vacation / PTO
- Bonus opportunities
- Great work culture and opportunities for advancement!
Build the future with Johns Service & sales- A Crete United Company!
John Service & Sales (a Crete United Company) is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law. Women and minorities are encouraged to apply.