What are the responsibilities and job description for the Assistant Director for Crestwood's Aftercare and Summer Program position at Crestwood Elementary School - Before and After Care?
Assistant Director for Crestwood's Aftercare and Summer Program
Part-Time position. Will assist the Aftercare and Summer Program Director with the following:
Program Operations
- Oversee daily afterschool operations
- Help create and maintain the daily schedule
- Coordinate student arrival and dismissal
- Ensure classrooms are left clean and organized
- Open/close the program when assigned
- Handle unexpected situations and staffing gaps
- Make sure program policies and procedures are followed
Student Supervision & Behavior
- Monitor student safety and well-being
- Help manage student behavior
- Implement behavior expectations and consequences
- Help resolve student conflicts
- Document significant behavior incidents
- Build positive relationships with students
- Identify students who may need additional support
Staff Responsibilities
- Help train new afterschool staff
- Assist with staff orientation
- Create or help create staff schedules
- Help ensure staff are actively supervising students
- Coordinate substitute coverage
- Recognize and encourage staff
Enrichment & Activities
- Coordinate enrichment classes
- Assist with creating the enrichment schedule
- Assign classrooms/spaces for activities
- Make sure instructors have needed supplies
- Develop activity plans
- Coordinate special programs and clubs
- Organize hands-on activities
- Monitor the quality of enrichment programming
- Gather student/parent feedback
- Plan special activity days and events
Classroom & Facility Management
- Coordinate classroom usage
- Create a room-use schedule
- Make sure spaces are appropriate for activities
- Check classrooms after use
- Monitor supplies and equipment
- Report facility issues
- Make sure shared spaces are respected
- Maintain an organized supply area
Parent & Family Communication
- Communicate program announcements
- Help with registration questions
- Assist families with schedule changes
- Handle parent complaints professionally
- Send reminders about activities, payments, deadlines, etc.
- Build positive relationships with families
Administrative Duties
- Maintain student attendance records
- Help with enrollment
- Maintain student information
- Track permission forms
- Organize program paperwork
- Assist with billing/payment questions
- Prepare reports for the director
- Help develop program policies
- Help maintain a positive relationship between the school and afterschool program
Safety & Emergency Preparedness
- Assist with emergency procedures
- Maintain awareness of allergies and medical alerts
- Make sure staff know emergency protocols
- Assist with incident reports
- Coordinate emergency communication
- Check that first-aid supplies are available
- Participate in required safety training
Special Events & Programs
- Plan holiday events
- Coordinate themed weeks
- Organize summer programming
- Plan field trips
- Coordinate guest speakers
- Plan student showcases
- Coordinate camps and special activities
- Develop competitions, challenges, and enrichment events
- Coordinate end-of-year celebrations