What are the responsibilities and job description for the Sales Administrative Assistant position at Crescent Hotels & Resorts?
POSITION SUMMARY/ESSENTIAL FUNCTIONS:
The Sales & Events Administrative Assistant must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. This position is responsible for providing administrative support to a team of Sales/Events Managers. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, and can multitask and complete projects in a timely manner. This person should demonstrate exceptional customer service, attention to detail, and problem-solving skills.
Qualifications
- A true desire to satisfy the needs of others in a fast-paced environment
- Refined verbal and written communication skills
- Previous administrative experience, preferably within a sales or hospitality environment.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Maintain Sales and Events calendar
Duties and Responsibilities
- Prepare and research sales proposals and agreements.
- Create and manage Excel Based spreadsheets and PowerPoint data presentations.
- Coordinate sales reports and maintain client correspondence.
- Manage calendars, schedule planning, and meeting preparations.
- Support sales team initiatives and ensure efficient information flow.
- Input group and individual reservations into hotel property management systems.
- Trace and follow up on group and individual billing.
- Prepare and distribute group resumes.
- Preparation for VIP guests as needed.
- Reconciliation of posting masters and accounting.
Various sales related duties as assigned.
