What are the responsibilities and job description for the Administrative Assistant position at Credence?
Overview
Join a team where innovation meets mission. Our AI, cloud, cyber, and modernization solutions save agencies thousands of hours, safeguard national security, and strengthen health and humanitarian missions worldwide. With 1,700 team members, 1,500 AI/data experts, and 100 prime contracts, we deliver at scale and with purpose.
We’ve been recognized as a Top Workplace by the Washington Post for six straight years and named to the Inc. 5000 Fastest Growing Private Companies 13 of the past 14 years. Credence is a welcoming home for those looking to grow and contribute to positive change. We encourage all employees to expand beyond their boundaries and tackle important Federal challenges that make a lasting impact.
Position Summary
Credence is seeking an Administrative Assistant to provide administrative, organizational, and operational support for program leadership and mission-critical initiatives. This role is responsible for managing schedules, maintaining records, preparing reports, coordinating communications, and supporting a variety of administrative and project-related activities.
The successful candidate will work closely with leadership, program staff, and stakeholders to ensure efficient office operations and effective coordination of activities. This position requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities include, but are not limited to the duties listed below:
- Provide administrative and operational support to program leadership and staff.
- Coordinate and maintain calendars, schedules, meetings, and appointments.
- Prepare reports, correspondence, presentations, and other administrative documentation.
- Maintain and organize records, files, and supporting documentation.
- Monitor and respond to routine inquiries and communications in a timely and professional manner.
- Assist with project coordination, tracking activities, and status reporting.
- Support meeting planning, logistics, agendas, and follow-up activities.
- Process and organize information, documents, and records to support business operations.
- Coordinate with internal and external stakeholders to facilitate efficient program operations.
- Assist with records management and documentation maintenance activities.
- Support special projects and administrative initiatives as assigned.
- Maintain confidentiality and handle sensitive information with professionalism and discretion.
- Bachelor's degree in Business Administration, Public Administration, Communications, Management, Human Resources, Office Administration, or a related field
- Minimum of one (1) year of relevant professional experience providing administrative, office, program, or operational support.
- Experience preparing reports, correspondence, presentations, and administrative documentation.
- Experience managing schedules, records, files, or other administrative processes.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written, verbal, and interpersonal communication skills.
- Strong attention to detail and commitment to accuracy.
- Ability to work independently and collaboratively in a team-oriented environment.
- Ability to handle sensitive and confidential information with discretion.
- Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
- Experience supporting meetings, coordinating communications, and assisting with day-to-day office operations.
- Strong customer service mindset and ability to interact professionally with diverse stakeholders.
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources