What are the responsibilities and job description for the Administrative Assistant-Junior position at Credence Management Solutions, LLC?
Overview
At Credence, we support our clients’ mission-critical needs, powered by technology. We provide cutting-edge solutions, including AI/ML, enterprise modernization, and advanced intelligence capabilities, to the largest defense and health federal organizations. Through partnership and trust, we increase mission success for war-fighters and secure our nation for a better future.
We are privately held, are repeatedly recognized as a top place to work, and have been on the Inc. 5000 Fastest Growing Private Companies list for the last 12 years. We practice servant leadership and believe that by focusing on the success of our clients, team members, and partners, we all achieve greater success.
Credence has an immediate opening for an experienced Administrative Assistant who will be primarily responsible for supporting the Air Force Institute of Technology AFIT/EX at Wright Patterson AFB, OH.
AFIT/EX develops airmen, joint service members, and our international partners prevail in current and future conflicts by providing relevant and responsive nuclear, space, and cyberspace PCE. The mission of the School of Cyberspace Professional Continuing Education is to inculcate the Air Force's cyberspace force and joint force members with the knowledge and skills necessary to prevail in current and future conflicts. Graduates will be able to apply offensive, defensive, and information network operations to support all aspects of the national defense strategy.
Responsibilities include, but are not limited to the duties listed below
- Overseeing pre-course and post-course reviews between the Dean and Associate Dean and Course Directors at multiple AFIT/EX operating locations.
- Track and schedule staff synchronization meeting frequencies and will schedule Course Reviews between the Dean, Associate Dean, and Course Directors.
- Publish the school operating instructions for each operating location.
- Oversee and coordinate AFIT/EX’s outreach program and will arrange visits and support visits hosted by the school.
- Manage additional duty rosters, assignment letters, organizational charts, recall rosters and phone listings for all locations.
- Assist with the local AFIT/EX new employee in-processing system and arrange for official photos and nameplates for all assigned individuals.
- Prepare letters for Functional Area Instructors that come to the school to teach and will be responsible for updating School Staff and EX Senior Leader boards.
- Manage and track suspense requirements in the government-provided system and ensure faculty consulting is updated in the appropriate database.
- Assist with the School’s internal and external strategic communication.
- Provide a wide range of other administrative support services to the AFIT/EX faculty and staff in support of courses and programs managed by the school to include, but not limited to:
- Provide administrative support with various systems, such as Air Force Records Information Management System (AFRIMS) and other organizational databases.
- Provide assistance with presentation formatting (i.e. aspect ratio, PDF, upload to LMS).
- Assist with ordering office supplies, gathering requests for supplies, and preparing and itemizing various lists for supplies/equipment to be procured by the Government office.
- Upload faculty consulting details in database.
- Review, edit, change and monitor daily schedules of the Dean and Associate Dean.
- Completing academic research for the Dean and Associate Dean.
Education, Requirements and Qualifications
- Clearance: Tier 1
- GED and two years of relative experience
- Proficient in providing administrative support, and experience with database or tracking systems management
- Experience with Microsoft Office Suite, Sharepoint, ADOBE
- Experience working in a university sponsored program office is desired
Working Conditions and Physical Requirements
Please join us, as together we build a better world one mission at a time powered by Technology and its People!
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