What are the responsibilities and job description for the Office Assistant position at Creative Constructors LLC?
Creative Constructors LLC, General Contractor, located in Menomonee Falls, WI, has been in business since 1999 working on Retail, Commercial, State, and Municipal projects.
Overview: The ideal candidate possesses a positive attitude, is a good teammate, has a strong willingness to learn, is detail-oriented, has good communication skills, and is proficient in typing and knowledge of Microsoft Office (Word, Outlook, Excel, and Access).
Skills Required:
- Demonstrates top-notch interpersonal skills and possesses a ‘service’ mindset
- Switches gears easily when juggling multiple assignments, requiring excellent organizational and time management skills, flexibility, and a positive attitude
- Learns quickly, demonstrates initiative and is sensitive to confidential matters
- Commands the English language / grammar
- Typing
Duties:
Administrative Office Tasks:
- Answer phones
- Process mail
- Office Supplies / Equipment
- Intake of shipments and orders
- Company Registrations
- Assist with collecting Certificates of Insurance
- Maintain Master Files
- Update compliance posters, OSHA updates and ‘Good Faith Effort’ lists
- Assist superintendents, project managers, and accounting department with general tasks
Project Management Support:
Assist management on an ‘as needed’ basis:
- Making phone calls
- Filing as needed
- Special projects as needed
General Bidding/Estimating Phase:
- Reviewing & setting up bid documents
- Distributing bid documents
- Ordering Bid Bonds, when required
- Updating subcontractor/material supplier database
- Assembling pre-qualifications when necessary
Construction Phase:
- Order certificates of insurance and bonds
- Draft Subcontracts and Change Orders for review
- Jobsite set up (portable storage unites, dumpsters, porta potties, etc.)
- Maintaining Submittal Logs and Daily Logs
Project Completion:
- Obtain closeout documents from subcontractors and material suppliers (Warranties, Operations & Maintenance Info, & As-Builts)
Hours: 8 a.m.–5:00 p.m. Monday thru Friday
Benefits: Vacation, Health Insurance, Retirement Plan
Compensation:
- Negotiable / upon experience
- Health Benefits
- Retirement Plan
- Vacation
An Affirmative Action/Equal Opportunity Company
Website: www.creativeconstructors.com
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
Experience:
- Office: 3 years (Preferred)
Work Location: In person