What are the responsibilities and job description for the Accounts Payable Specialist position at CREATIVE CONCEPTS ARCHITECTURE, PLC?
Company Description CREATIVE CONCEPTS ARCHITECTURE, PLC is an architecture firm serving clients in and around Polk City, IA, with a focus on thoughtful design and practical project solutions. The firm works with a range of projects that require close coordination between design, budgeting, and project execution. Team members collaborate in a professional environment that values accuracy, accountability, and clear communication. Joining the firm offers the opportunity to contribute to a growing practice that supports both operational excellence and client satisfaction.
Role Description The Accounts Payable Specialist is a full-time, on-site role based in Huxley, IA. This position is responsible for processing vendor invoices, matching purchase orders and receipts, and ensuring timely and accurate payments. Daily tasks include coding and entering invoices into the accounting system, preparing and processing check runs or electronic payments, and reconciling vendor statements. The specialist will review and process employee expense reports, resolve discrepancies with vendors and internal stakeholders, and assist with monthly closing activities such as accruals and journal entries. The role also involves maintaining organized electronic and physical records, supporting audits and reporting requests, and identifying process improvements to strengthen internal controls and efficiency.
Qualifications
Role Description The Accounts Payable Specialist is a full-time, on-site role based in Huxley, IA. This position is responsible for processing vendor invoices, matching purchase orders and receipts, and ensuring timely and accurate payments. Daily tasks include coding and entering invoices into the accounting system, preparing and processing check runs or electronic payments, and reconciling vendor statements. The specialist will review and process employee expense reports, resolve discrepancies with vendors and internal stakeholders, and assist with monthly closing activities such as accruals and journal entries. The role also involves maintaining organized electronic and physical records, supporting audits and reporting requests, and identifying process improvements to strengthen internal controls and efficiency.
Qualifications
- Strong accounting foundation with experience in Accounts Payable, Accounting principles, and Journal Entries (Accounting).
- Ability to accurately review and process Expense Reports, including coding, policy compliance, and timely reimbursement.
- Solid Finance and Analytical Skills to reconcile accounts, research discrepancies, and interpret financial data.
- Familiarity with accounting or ERP software and proficiency with spreadsheets (e.g., Excel or similar tools).
- High attention to detail, strong organizational skills, and the ability to manage multiple deadlines.
- Clear written and verbal communication skills for working with vendors, project teams, and internal departments.
- Prior experience in a professional services or project-based environment is preferred.
- Associate’s or bachelor’s degree in Accounting, Finance, or a related field, or equivalent practical experience.