Global Vendor Operations & Billing Specialist

Global Vendor Operations & Billing Specialist

Position Overview
Our client, an in-house media function within a large pharmaceutical company, is seeking a detail-oriented Operations & Billing Specialist to support global vendor onboarding, procurement, and financial workflows.

This role focuses on SAP and Ariba-driven processes, including vendor setup, PO management, and invoice reconciliation across a complex, multi-region environment. You will help centralize and streamline workflows, improve turnaround times, and ensure accuracy across systems.

This is a process-driven operations role-no media execution required.

Role Details

• Hours: 40 hours per week
• Location: Central or Eastern time zones preferred
• Duration: Contract through December 31, 2026, with potential to extend

Key Responsibilities

• Manage end-to-end global vendor onboarding, including coordination with procurement, finance, and banking teams
• Support vendor setup in SAP, ensuring accuracy, compliance, and timely completion
• Create and manage purchase orders in Ariba, ensuring alignment with contracts and scopes
• Track PO status, approvals, and changes across systems
• Oversee invoice submission, validation, and reconciliation against POs and system records
• Identify and resolve billing discrepancies with vendors and internal stakeholders
• Track spend and ensure alignment between POs, invoices, and actuals
• Maintain clear documentation of processes, workflows, and vendor requirements
• Serve as a central point of contact across procurement, finance, and vendor teams
• Proactively drive follow-ups and workflow progress to reduce cycle times and improve efficiency

Required Qualifications

• 3-7 years in operations, finance, procurement, or vendor management
• Hands-on experience with:
  • Ariba (PO creation, procurement workflows)
  • SAP (vendor setup, invoicing, reconciliation)
• Experience supporting billing / invoicing processes and tracking POs
• Strong organizational skills and ability to manage high-volume workflows
• High attention to detail and process accuracy
• Strong follow-through and proactive communication
• Ability to manage multiple workflows and stakeholders simultaneously
• Comfortable working in structured, system-driven environments

Preferred Qualifications

• Experience in enterprise or global environments
• Exposure to regulated industries (pharma, healthcare, finance)
• Experience supporting multi-region vendor operations

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data.

Benefits

Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.

Email Your Resume In Word To
twood@creativecircle.com
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply.
Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : TW7-1987054 -- in the email subject line for your application to be considered.
Trevor Wood - Senior Solutions Delivery Recruiter

For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.This is a new role.

This job was first posted by Creative Circle on 05/14/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.

This job was posted on 05/14/2026 and is open for 60 days

Everforth Creative Circle is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results.  Everforth Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. Anthem / Blue Cross Blue Shield creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Creative Circle.

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