Event Coordinator

Event Coordinator

Scope: Freelance
Duration: 4 weeks to start, with potential extension through the summer
Hybrid Requirement: 1 day remote, 1 day on site in DC (Foggy Bottom neighborhood)
Hours per week: 16 hours (2 days per week)
Pay Range: $28-$32 per hour

Job Description
Our client is a mission-driven nonprofit organization focused on leadership development, public policy, and convening influential thinkers to address global and societal challenges. They are seeking a part-time, hybrid Event Coordinator to support a series of high-touch gatherings.

This is a short-term contract to start, with strong potential to extend if the engagement is successful. The role is hybrid, with one day per week onsite in Washington, DC.

The Event Coordinator will support end-to-end event logistics, ensuring smooth execution and a seamless experience for participants. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple workstreams independently, with prior hands-on event coordination experience.

Key Responsibilities

• Build and maintain event planning timelines, checklists, and tracking tools
• Coordinate venue logistics and external vendors, including catering, AV, photography, and rental partners
• Manage attendee lists, registration updates, and pre-event communications
• Support seating plans, dietary requirements, and overall attendee logistics
• Create and update run-of-show documents and assist with production coordination
• Oversee printed materials, signage, and event collateral
• Lead vendor load-in and support onsite setup and event execution
• Track invoices and assist with post-event financial reconciliation

Qualifications

• 2-4 years of experience in event coordination or event production
• Proven experience working with vendors, catering, and onsite logistics
• Strong organizational, communication, and project management skills
• High attention to detail with consistent follow-through
• Proficiency in Google Workspace; experience with Cvent is a plus
• Ability to work one day per week onsite in Washington, DC

Interested candidates are encouraged to apply to learn more.
 

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.

Email Your Resume In Word To
cbuss@creativecircle.com
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply.
Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : CB21-1986131 -- in the email subject line for your application to be considered.
Casey Buss - Recruitment Strategist

For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.This is a new role.

This job was first posted by Creative Circle on 05/06/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.

Everforth Creative Circle is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results.  Everforth Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. Anthem / Blue Cross Blue Shield creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Creative Circle.

Copyright © 2026 Everforth, Inc. All rights reserved.