Contract Administrator

Reports To: CFO

Position Summary:

The Contract Administrator owns the full lifecycle of Crane 1's commercial agreements — from first review through execution and storage — and supports daily contract operations across all branch locations. The role also manages lease administration, surety bonds, and key compliance registrations, and serves as the internal expert on Ironclad, the company's contract lifecycle management platform.

Requirements:

Contract negotiation & review

• Review and redline third-party commercial agreements including MSAs, subcontract agreements, work orders, SOWs, T&Cs, and NDAs
• Apply company negotiation guidelines on payment terms (target Net 30), pay-if-paid/pay-when-paid provisions, liquidated damages, limitation of liability, indemnification, force majeure, and tariff escalation clauses
• Escalate non-standard terms to the appropriate approver (DM, RVP, COO, or CFO) per the company's approval matrix
• Generate Crane 1 template documents (NDAs, subcontractor agreements) via Ironclad workflows
• Coordinate counterparty signatures and manage the full signing process
• Ensure all executed agreements are correctly stored and tagged in the Ironclad repository
  
  
  

Bid packages

• Complete and coordinate completion of bid packages, supplier qualification and other documents to support our sales and operations.
• Complete government related packages.
• Research and understand requirements, recommend to company process improvements.
  
  
  

Ironclad platform administration

• Serve as the primary Ironclad admin: manage user accounts, permissions, and access controls
• Build and maintain contract workflows, approval logic, and dynamic clause templates
• Maintain and update the clause library and contract playbooks
• Train branch DMs/DSCs on the contract submission process and Ironclad usage
• Triage and process contracts submitted by field staff via the Contract Review Request Form
  
  
  

Lease management

• Track and maintain records for all active facility leases across 30 branch locations in Ironclad and the lease tracking spreadsheet
• Monitor lease expiration dates, renewal option windows, and notice deadlines
• Coordinate with branch leadership on upcoming renewals, extensions, and new lease negotiations
  
  
  

Bond management

• Process bond requests (payment & performance, advance payment, and bid bonds) through bond agent.
• Maintain the bond tracking sheet, updating status at each milestone: requested, received, open, and closed. Monitor open bond capacity against total bonding limits
• Manage bond closeout process including securing customer-signed release forms and submitting to Accounting
  
  
  

Compliance & registrations

• Keep company information current (CAGE Code, UEI, NAICS, EIN, DUNS, ISN) across required registrations
• Liaise with insurance broker (RSC Insurance Brokerage / Risk Strategies) on certificate of insurance requests and coverage questions
  
  
  

Required qualifications:

• 5 years in contract administration, paralegal work, or a related role
• Experience reviewing and negotiating commercial contracts
• Proficiency in contract lifecycle management tools
• Strong working knowledge of Microsoft Office (Excel, Word)
  
  
  

Preferred Qualifications

• Experience with Ironclad CLM platform
• Background in construction, industrial services, or field services contracting
• Familiarity with surety bonds and SAM.gov registration
• Experience supporting multi-location operations
• Knowledge of Power Automate or similar workflow automation tools