Office Manager

Position: Office & HR Administrator Location: Conshohocken, PA (Hybrid, 3 days onsite)

The client is an established growth-minded consulting firm that operates exclusively in the life science & healthcare industry.

Overview of Responsibilities

HR Administration

• Manage onboarding logistics: IT equipment orders, workspace prep, IT vendor account setup, paperwork, handbook acknowledgment, payroll/expenses setup.
• Manage offboarding logistics: IT account closure, equipment collection, paperwork, finance/benefits wrap-up.
• Maintain employee records (addresses, PTO, benefits).
• Coordinate employee visa applications with external providers.
• Manage employee benefits packages (health insurance, pension/401k).
• Distribute and track tax forms, benefit renewals/changes.

Office Management

• Day-to-day management of office supplies and facilities (UK, US, CH)
• Liaise with contractors and building management for maintenance, cleaning, small works.
• Support coordination of office renovations or relocations.

Executive & General Administrative Support

• Book travel for partners/senior team.
• Support expense reporting (Tallie), chasing receipts and entries.
• Provide ad hoc admin support to partners as needed (not positioned as an EA-heavy role).

IT & Systems (basic)

• Liaise with IT vendors on routine setup/termination issues.
• Manage subscription access (new starters, leavers, renewals).
• Escalate Wi-Fi/system issues to IT vendors or internet providers.

Meeting Logistics

• Provide logistical support for internal meetings (All Hands, management meetings, client visits).

Contracting – Clients & Subcontractors

• Process subcontractor contracts (Docusign).
• Run annual subcontractor due diligence checks (IT security, privacy, compliance surveys).
• Maintain subcontractor MSA records.
• Track client MSAs and coordinate with accounts leads to ensure they remain up to date.

Overview of Desired Skills & Experience

• Experience working with senior level executives.
• High degree of confidentiality.
• Superior attention to detail.
• Experience in managing travel arrangements.
• Strong organizational and coordination skills.
• Proficiency in MS Office.
• Prior HR/office admin experience a plus but not required.