Construction Accounting Specialist

JOB SUMMARY

The Construction Accounting Specialist supports the financial administration of active construction projects by ensuring accurate job cost tracking, vendor and subcontractor processing, payroll compliance, and project documentation management. This role serves as a key liaison between Accounting, Project Management, and Operations to maintain accurate financial reporting throughout the project lifecycle. The position plays an essential role in maintaining project cost integrity by supporting accounts payable and receivable processes, monitoring contract compliance requirements, assisting in and submitting payroll and prevailing wage reporting, and contributing to monthly and annual close and Work-In-Progress (WIP) reporting.

DUTIES & RESPONSIBILITIES [TRAVEL, SUPERVISORY EXPECTATION, ETC.]

·Support accounting functions across all phases of construction projects from setup through closeout; maintain accurate job cost coding and invoicing for vendors, subcontractors, equipment, and labor costs

·Assist Project Managers with cost tracking and budget monitoring through training and process creation

·Participate in cost-to-complete reviews and WIP schedules and review all construction projects prior to closeout to confirm that all parties complete requirements

·Track subcontract and supplier agreements/contracts, purchase orders, and change orders in conjunction with other departments and other compliance requirements

·Coordinate invoice approvals with Project Managers and the Operations team to ensure a smooth process

·Maintain vendor compliance files, including W-9s, insurance certificates, and lien waivers, and partner with team members on vendor statement reconciliations and discrepancy resolution

·Support preparation of all billings and invoicing

·Maintain organized and complete accounting and project files, and maintain all audit-ready documentation

·Assist with payroll processing for weekly and semi-monthly payroll cycles

·Review timecards for proper job coding and labor classification accuracy, and partner with appropriate team members on problem resolutions

·Support prevailing wage compliance, including CPRs and LCP Tracker submissions

·Ensure implementation of payroll changes and benefit adjustments with payroll providers that are requested by Human Resources

·Assist the Accounting team and the Controller with monthly and annual close procedures

·Prepare account reconciliations and supporting schedules

·Follow and implement established accounting procedures and internal controls alongside other Accounting team members

·Identify opportunities to improve efficiency, standardization, and accuracy in processes and systems

·Provide support in all aspects of project administration and perform all project accounting tasks

KNOWLEDGE, SKILLS & ABILITIES

·Knowledge of construction accounting concepts, including job costing, cost codes, WIP reporting, change orders, and retainage

·Knowledge of accounts payable, accounts receivable, and general ledger fundamentals

·Knowledge of basic prevailing wage and multi-state payroll requirements preferred

·Ability to manage multiple active projects simultaneously

·Ability to work independently while meeting deadlines

·Ability to adapt to changing priorities and shifting workloads

·Ability to diagnose problems and apply problem-solving skills

·Ability to communicate across different business functions, primarily with Project Managers and the field team

·High level of attention to detail, organization, and accuracy in reporting, document creation, and process implementation

·Knowledge and proficiency in accounting and project management software systems

REQUIRED EDUCATION AND EXPERIENCE

·High School Diploma or GED required

·Minimum 2 years of prior experience working in accounting or in a bookkeeping position

·Construction industry experience preferred

·Proven experience and extensive knowledge of QuickBooks and Microsoft Office

WORK ENVIRONMENT [INCLUDES WORK HOURS, WORK SETTING, TRAVEL, ETC.]

·Primarily working in an office setting during a standard work week; Monday-Friday 8am-5pm

·Working at desk primarily, with occasional light lifting, extended periods of sitting, and looking at computer screens