PreConstruction Coordinator - Insulation

Company Description

CQ Insulation, Inc., headquartered in Tampa, Florida, is a leading contractor specializing in insulation, fireproofing, and Division 10 specialties. The company serves new construction projects in multifamily, residential, and large commercial sectors. As part of the Installed Building Products Inc. family (NYSE: $IBP), CQ Insulation values innovation, quality, and exceptional service. Join a team that is dedicated to driving success in the construction industry.

Role Description

The Preconstruction Coordinator (Insulation) supports the preconstruction and production process by transforming estimate data into accurate, production-ready deliverables. This role is responsible for creating Schedule of Values (SOVs), coordinating submittals, building internal system entries, and preparing takeoff-based documentation to ensure a smooth handoff from estimating to production. This is a full-time, on-site role based in Tampa, FL, requiring strong organizational and analytical skills.

Key Responsibilities (including but not limited to)

Create Schedule of Values (SOVs)

• Build accurate SOVs based on estimating data and contract requirements,
• Ensure alignment between estimate line items and billing structure,
• Perform quality control checks and reconcile totals prior to release.

Submittals Coordination

• Prepare and submit submittals based on approved Scope of Work (SOW),
• Compile required documentation (product data sheets, MSDS sheets, certifications, etc.),
• Track submittals through approval and manage revisions as needed.

Internal System Entry Creation

• Build system entries to support production, billing, and reporting,
• Input key job details including scope, contract values, and production notes,
• Validate accuracy to prevent downstream issues impacting scheduling or billing.

Production Takeoff Documentation

• Generate “Pages with Takeoff” PDF packages for production/field teams,
• Consolidate takeoffs into clear, organized, and user-friendly formats.

Preconstruction to Production Handoff

• Ensure all deliverables (SOV, submittals, system entry, takeoff PDFs) are complete and accurate prior to release,
• Maintain high standards of quality control and ownership of preconstruction deliverables,
• Communicate with internal teams to resolve missing or unclear information.

Required Skills & Qualifications

• Strong attention to detail and accuracy,
• Ability to interpret construction takeoffs, scopes, and basic plans/specifications,
• Highly organized with the ability to manage multiple projects simultaneously,
• Proficiency in Excel, PDFs, and construction-related software platforms,
• Strong communication skills with internal teams (estimating, sales, production.)

Preferred Qualifications

• Experience in insulation, specialty subcontracting, or construction preconstruction,
• Familiarity with Salesforce, Bluebeam, or takeoff software (Stack/OST),
• Understanding of construction workflows from estimating through production.