What are the responsibilities and job description for the Purchasing Specialist position at CPS HR Consulting (Client Recruitments)?
Position will remain open until filled
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The Purchasing Specialist provides professional, accurate, and timely oversight of all purchasing and accounts payable functions and provides excellent customer service for the District. This position collaborates with staff and vendors in the procurement of goods and services for CPVMD and processing of accounts payable transactions.
Primary Duties and Responsibilities
- Contributes to the implementation of the District’s mission and vision through daily work. Supports team efforts and consistently upholds the District’s core pillars in all responsibilities.
- Provides frontline support, conducts research, and communicates to vendors and internal customers regarding purchasing policies and processes.
- Coordinates and assists departments with purchasing or leasing goods and services. Researches and evaluates best quote, service, and desired quality.
- Prepares and reviews Requests for Proposals, Requests for Qualifications, Requests for Information, informal quotes, and bids following purchasing policy and procedures, as requested by departments. Schedules and facilitates information conferences, site visits, product demos, bid openings, evaluation committee meetings, and negotiations.
- Assists with the preparation and review of professional service agreements and contracts.
- Responsible for tracking and monitoring contracts and agreements, ensuring proactive contract renewals or competitive bid process, as required by policy.
- Processes purchase orders, receipts, and invoices in accounting system of record to ensure three-way matching, compliance with CPVMD purchasing policies, accurate recording, and timely payment.
- Provides training and support to staff on CPVMD purchasing policies and use of accounting system of record for processing accounts payable transactions.
- Serves as liaison for procurement card program. Establishes appropriate card limits, reviews individual transactions, and reconciles monthly statements.
- Assists with month-end closing procedures including financial reporting and reconciliation of accounts payable records and audit workpapers.
- Verifies that contractors have met contract goals and provided required reports and documentation.
- Assists in development of the District’s budget.
About Castle Pines Village Metropolitan District
CPVMD is a quasi-governmental agency located near Castle Rock, Colorado. We provide water, wastewater, and stormwater services to approximately 5,000 residents. Despite our size, we pride ourselves in providing a top-tier water treatment and distribution system for the benefit of our residents. Our office is located within Castle Pines Village, where we frequently see elk, wild turkey, and other wildlife from our office.
Mision: Deliver reliable water, sewer, and roadway services that quietly support daily life, building trust in our community through consistent, professional, and responsive performance.
Vision: A trusted industry leader in safeguarding community health, infrastructure, and long-term sustainability.
Core Pillars:
- Public Health & Safety: Prioritizing the wellness of the community we serve through quality infrastructure and services.
- Accountability: Ensuring transparency and adherence to the highest professional standards.
- Responsiveness: Building trust through consistent quality service.
- Sustainability: Managing resources for future generations through thoughtful and measured long-term planning.
- Excellence: Exceeding expectations through commitment to accuracy, efficiency, and customer service.
The ideal candidate is detail-oriented and customer-focused professional with strong procurement and accounts payable experience. Skilled in managing purchasing processes, ensuring compliance, and fostering positive vendor relationships. Thrives in a collaborative environment and demonstrates accuracy, efficiency, and accountability.
Key Attributes:
- Technical Skills: Proficient in Microsoft Office (Excel, Word, Outlook) and adaptable to new systems.
- Analytical & Organizational Skills: Strong problem-solving ability and capacity to prioritize tasks independently.
- Communication: Excellent verbal and written communication for vendor and internal collaboration.
- Customer Service Orientation: Proven ability to deliver exceptional service in a professional setting.
- Associates degree.
- 3 years of experience in procurement or accounts payable.
- This position is eligible for a year end performance-based bonus.
- CPVMD participates in PERA, which offers Defined Benefit (pension) and Defined Contribution retirement plan options.
- CPVMD offers a comprehensive benefits package, including medical, dental, and vision insurance. CPVMD currently covers 100% of the premium for medical, dental, and vision insurance for employees. CPVMD also covers a portion of the premium for medical, dental, and vision insurance for dependents.
- CPVMD currently pays 100% of the premium for short-term disability, long-term disability, and life insurance for employees.
- CPVMD currently offers 10 paid holidays for employees, plus PTO accrual beginning at 160 hours per year initially.
Salary : $72,000 - $90,000