What are the responsibilities and job description for the Administrative Assistant position at CP Unlimited?
Position Summary:
This role supports the Administrative Department by ensuring the timely and accurate submission of all Day Services billing. Responsibilities also include generating and distributing necessary paperwork, maintaining updated documentation, and assisting with various office tasks.
Position Duties:
Access and manage daily attendance and billing reports using Precision Care
Calculate Bus Loading Schedule: Plan schedules based on arrivals and appointments, ensuring adherence
Assist in tracking and maintaining all billing-related documentation
Administrative Support:
Monitor and assist individuals and visitors during arrivals, departures, meetings, and appointments for both Day Program and Article 16
Answer and direct incoming calls and to the appropriate department/employee
Generate and distribute paperwork for daily programming and keep documentation up to date
Tracking extended absences and reporting findings to management and nursing teams
Create meeting minutes and distribute as needed
Create and share weekly newsletter
Order Placement: Place orders for the center and develop an efficient system for tracking them
Other Duties: Perform any other tasks as assigned.
Requirements:
Knowledge: Familiarity with computerized billing systems and Microsoft 365 applications
Data Entry: Proficient in data entry and maintaining accurate records
Communication: Strong written and verbal communication skills
Organization: excellent organizational and tie-management abilities