Project Coordinator - Health & Human Services

POSITION TITLE: Project Coordinator - Health & Human Services

DEPARTMENT: Health & Human Services (HHS)

LOCATION: Vancouver, WA

REPORTS TO: Operations Manager

FLSA STATUS: Non-Exempt; Full-Time

WAGE RANGE: $33.40 - $40.10 per hour

CLOSING DATE: Open Until Filled (First Review 7.29.2025)

• If you are an American Indian/Alaska Native and/or a Veteran and would like this to be considered preference in hiring, please upload documentation with your resume and cover letter. Acceptable documentation includes Tribal Enrollment card, a letter from your Tribe stating your enrollment, or BIA 4432 and/or DD214.***
  
  

Position Summary

Assists in managing and overseeing various projects on behalf of the CIT Health & Human Services (CITHHS) department. Maintains project documentation, tracks progress, and facilitates effective communication among CITHHS and stakeholders while adhering to the Health Insurance Portability and Accountability Act (HIPAA) and confidentiality requirements. Honors and represents the mission, vision, and values of the Cowlitz Indian Tribe and the Health and Human Services department.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities

• Assists in developing project plans, ensuring accurate timelines, budgets, and resource allocation.
• Organizes and manages tasks to facilitate the achievement of project milestones.
• Maintains current and accurate project-related documents; tracks the progress of projects and reports concerns to HHS leadership.
• Serves as liaison between team members, stakeholders, and external partners to ensure clear and effective communication.
• Schedules and participates in project meetings; prepares agendas and takes minutes.
• Collaborates with team members to achieve project goals and objectives.
• Completes project administrative duties, such as managing invoices, purchase orders, and inventory reports.
• Keeps leadership informed of the status of HHS-related activities by attending meetings, providing verbal updates and submitting reports.
• Adheres to relevant regulations and standards, including confidentiality and data protection requirements.
• Coordinates with HHS Leadership on the improvement and expansion of HHS programs and services.
• Maintains professional and technical knowledge by participating in seminars, educational workshops, classes, and conferences.
• Travels to multiple CIT sites to facilitate project coordination as needed.
• Works collaboratively in a team environment to achieve shared goals.
• Performs other duties as assigned.
  
  

Knowledge, Skills, And Abilities

• Knowledge of traditional forms of government and tribal customs and traditions.
• Knowledge of proper spelling, grammar, punctuation, and basic arithmetic.
• Skills in program assessment, planning, program evaluation and community organization.
• Skill in operating various word-processing, spreadsheet and database software programs in a Windows environment.
• Skill in preparing and presenting operational reports.
• Skill in treating internal and external customers with tact, courtesy, and respect.
• Ability to develop and present persuasive and informative presentations on health programs.
• Ability to maintain confidentiality.
• Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Ability to represent the organization in a professional manner, building respect and confidence in the community.
• Ability to gather data, compile information, and prepare reports.
• Ability to communicate efficiently and effectively both verbally and in writing.
• Ability to handle multiple tasks and meet deadlines.
• Ability to exercise independent judgment.
  
  

Minimum Qualifications

• Associate’s Degree in Business or Public Administration, Project Management, Healthcare Administration or related field.
• Two years’ related experience in project coordination or management.
• Certification as a Project Management Professional (PMP) or Associate (CAPM) preferred.
• One year experience working within American Indian and/or Alaska Native communities, preferred
• A combination of relevant education and related work experience may be considered.
• Valid driver’s license is required when driving for work-related purposes.
• Must be able to successfully pass a background screening / investigation according to the established requirements below.
  
  

Tribal preference in accordance with Cowlitz Indian Tribe Code and CIT Employee Policies and Procedures Handbook shall apply to all positions. All positions are required to adhere to CIT’s established safety policies regarding vaccine requirements and personal protective equipment (PPE).

Background Investigation Requirements

• Pre-employment drug screen.
• Reference checks, education, and employment verification.
• Federal, state, and/or tribal criminal history and sanction checks, including fingerprint verification.
  
  

Physical Demands

While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; and communicate effectively. The employee occasionally is required to move throughout the facility; and reach with hands and arms. The employee is occasionally required to lift to 20 pounds. Specific vision abilities required by this job include close vision and clarity of vision at long distance.

Work Environment

Work is generally performed in a typical interior/office environment with a moderate noise level. Situations occur where personal protective equipment (PPE) is needed. Travel, evening, and/or weekend work is occasionally required. Tight time constraints and multiple demands are common.