Bookkeeper and Financial Coordinator

ABOUT COVER

COVER’s mission is to foster hope and build community by mobilizing volunteers and homeowners to improve homes and by promoting the sustainable reuse of donated goods. We bring volunteers and homeowners together to complete critical repairs, weatherizations, and accessibility modifications at no cost so that income-qualifying households can stay in their homes safely and affordably. In addition, the COVER Store and Cover to COVER Books in White River Junction sell gently used household goods, books, and building materials at affordable prices.

SUMMARY

The Bookkeeper & Financial Coordinator will be responsible for maintaining accurate financial records, managing accounts payable and receivable, processing payroll, and assisting with financial reporting and budgeting.

This role is ideal for someone who enjoys working independently and also with the leadership team, takes pride in precision, and can contribute to both daily financial tasks and strategic financial planning. This role also helps support our retail operations (the COVER Store and Cover to COVER Books) and the Home Repair Program by providing up-to-date financial data needed to thrive and fulfill our mission.

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES

The following are illustrative of the primary job functions and are not meant to be all-inclusive.

1. Bookkeeping and Reporting (60%)

Bookkeeping:

• Process bills and deposit checks, allocating them to the appropriate programmatic and operational categories.

• Maintain accurate financial records, including accounts payable and accounts receivable.

• Reconcile bank statements, credit card statements, and accounts monthly.

• Prepare and submit invoices to sponsors, donors, and third-party project funders.

• Monitor cash flow and ensure adequate funds are available for bill payment.

Reporting:

• Prepare monthly financial reports on or before the 15th of every month for the prior month.

• Prepare quarterly financial statements for review by the Finance Committee and attend committee meetings quarterly with the Executive Director.

• Assist in the development of financial projections and long-term planning.

• With the Executive Director, prepare the annual budget for Board approval.

• Support our grant writer and home repair program with budget tracking and financial reporting for funders.

2. Payroll & Benefits (20%)

• Administer the bi-weekly payroll process, ensuring timely and accurate payment to all staff.

• Maintain payroll records and oversee employee deductions for taxes and benefits.

• Monitor compliance with state and federal employment regulations.

• Coordinate the administration of employee benefits, including health insurance, dental insurance, retirement plans, and other employee-related deductions.

3. Filings and Internal Controls (10%)

• Ensure the timely submission of all required federal and Vermont and New Hampshire state filings.

• Provide materials to our accounting firm for the completion of an Annual Financial Review.

• Work with the Executive Director and Finance Committee to develop and implement improvements to the finance systems and financial controls.

4. Business & Operations (10%)

• Manage vendor relationships, contracts, and purchasing to ensure cost-effective operations.

• Work with the Store Manager and Bookstore Manager to ensure compliance with COVER’s financial policies and procedures, and provide financial metrics to help the stores achieve performance goals.

MINIMUM QUALIFICATIONS

Equivalent combinations of education and experience may be considered.

• Bachelor’s degree in accounting, finance, business administration, or related field. Bookkeeping certification from AIPB or NACPB is a plus.

• At least five years of experience in financial management, accounting, or bookkeeping.

• High level of demonstrated proficiency in Microsoft Office and Google Suite, particularly Excel, QuickBooks, and other software products and systems.

• Understanding of nonprofit tax filings, grant reporting and compliance.

• Familiarity with payroll processing and employee benefits administration.

• Prior experience developing and implementing fiscal policies and procedures is a plus.

In addition, the ideal candidate will have strong attention to detail and accuracy, be able to work independently and as part of a leadership team, and have a high level of integrity and experience handling sensitive information with discretion.

BENEFITS

2% SIMPLE IRA retirement (once employee meets eligibility requirements)

HOW TO APPLY

Please submit the following to jobs@coverhomerepair.org: (1) a letter of interest in the position and relevant qualifications and (2) a resume outlining your education, professional experience and achievements.

Qualified applicants will be required to submit contact information for three professional references.

Position will remain open until filled. No phone calls please.

Job Type: Part-time

Pay: $25.00 - $28.00 per hour

Expected hours: 16 per week

Benefits:

• Employee assistance program
• Professional development assistance
• Retirement plan

Work Location: Hybrid remote in White River Junction, VT 05001

Salary : $25 - $28