What are the responsibilities and job description for the Bilingual Legal Asst./ Clerk of Orphan's Court position at County Of York?
Job Details
Job Summary
The Legal Assistant provides excellent customer service to self-represented petitioners, attorneys, staff from court related departments, and the general public, ensuring the administrative and logistical support necessary for the successful day to day operations of the Register of Wills & Clerk of Orphans’ Court Offices. The Legal Assistant will be trained in all facets of the PA Supreme Court Orphan’s Court Rules with regard to receiving, processing, indexing and filing a multitude of Orphans’ Court legal documents along with Title 42 Domestic Relations Statute related to Adoptions and Marriage Licenses, as well as the Title 20 Probate, Estate and Fiduciaries Code. Areas of responsibility include processing all applicable documents related to the following legal issues to include but not limited to: Petitions for Adjudication of Incapacities, Guardians of a Minor, Wrongful Death, Releases, Family Settlement Agreements, Answers, Claims, Objections, Disclaimers, Power of Attorneys, Settlement of Small Estate, Subpoenas, and miscellaneous filings, interviewing marriage applicants and issuance of marriage license, and issue certified copies of marriage licenses. In addition, the Legal Assistant is responsible for processing any other legal documents that would be deemed necessary or appropriate under the statutes for the Clerk of Orphans’ Court to perform the Judicial Duties of the office.
About Us
Located in south-central Pennsylvania, York County Government offers many exciting and challenging opportunities to learn and grow in a career while making a difference in the lives of York County residents. Each County department meets a unique need in the community and provides an opportunity for both professional growth and personal satisfaction. York County offers a competitive wage and benefit package.
Responsibilities
- Responsible for excellent customer service. Greets and assists customers at counter, on telephone, and on virtual meetings.
- Responsible for working respectfully with both attorneys and non-attorney customers.
- Responsible for interviewing marriage license applicants and issuing the license per Domestic Relations Code Title 23.
- Processes marriage certificates; researches and issues certified copies of marriage licenses.
- Tracking noncompliance of marriage license 3-day waiting period and 60-day validity; notifying couples of noncompliance and use of invalid marriage license.
- Process Marriage License Return of Marriage certification.
- Collects fees per Order of Court 42 P.S. Section 21032.1 and posts to correct account.
- Accepts and processes documents and petitions for Orphans’ Court.
- Provides information to clients on the procedure to obtain birth and death records.
- Processes and distributes U.S. mail and interoffice mail to coworkers.
- Processes mail in Orphans’ Court, i.e. petitions filed with the Court, releases, family settlements, motions, and certified copies of marriage licenses.
- Prepares and maintains file folders for Orphans’ Court and Adoptions; files file folders.
- Builds knowledge and understanding of the Guardianship Tracking System (GTS).
- Participates in office cross training with Register of Wills office procedures.
- Works in other positions as needed; other reasonable duties as assigned by supervisor.
Essential Requirements
- Bilingual; assist Spanish-speaking members of the public with language interpretation
- High School Diploma required – Paralegal certificate or Associate’s Degree, primarily in Paralegal studies, preferred
- Clear criminal background investigation and drug screening required.
- Must demonstrate a professional demeanor to include appearance, speech, and behavior.
- Must demonstrate effective verbal and written communication skills.
- Must be able to maintain cooperative working relationships with people at all levels including the public, County and Court appointed/related employees and officials, attorneys and their legal staff, Prison guards from various counties, ICE Agents, co-workers, and outside vendors.
- Must demonstrate the ability to keep confidential information.
- Ability to understand and apply Title 42 Domestic Relations Code – Adoption and Marriage License sections, PA Supreme Court Orphans’ Court Rules, and Title 20 Probate, Estate and Fiduciary Codes
- Proficient in Microsoft Office products including Outlook, Word, Excel, and PowerPoint, and knowledge of other office equipment. Ability to gain proficiency in constituent management database, CountyFusion.
- Must maintain a clean, organized and professional work area.
Contact Details
If you have any questions, please contact the county's Department of Human Resources at ychr@yorkcountypa.gov.
York County embraces diversity in our community and workforce, and is an Equal Opportunity Employer. All hiring, promotions, demotions, training, and other opportunities are based on qualifications and without regard to race, creed, color, national origin, gender, religion, age, or disability.