What are the responsibilities and job description for the Sheriff's Records Clerk position at County of Tulare?
This recruitment will establish an employment list to fill current and any future vacancies within the Sheriff’s Department. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration.
Current vacancy is with the Sheriff’s Department located in Visalia and Porterville. The anticipated life of the list is six months.
Please note, our policy contains personal appearance standards which include prohibiting visible tattoos above the collar line or below the wrist. We ask that all applicants be able to meet this requirement.
Typical Duties
Essential job duties may be assigned that are not listed above but are relative to this job classification.(Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.)
Minimum Qualifications
MINIMUM QUALIFICATIONS
Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.
Education:
DESIRABLE EMPLOYMENT STANDARDS
Education:
Conditions Of Employment:
Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.
College Cost Reduction Access Act:
This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Bargaining Unit 01
The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.
Benefit Amount: An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision, and life). This benefit is pro-rated and paid on a pay period basis (24 pay periods).
Health Insurance: A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP).
Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.
Paid Holiday Leave: 12 set days and 1 personal holiday.
Vacation Accrual:
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11 years of service)
Limit of 300 hours.
Sick Leave Accrual: 12 days per year with unlimited accumulation, 60 hours of which may be used toward family sick leave.
Career Incentive Pay
Employees who have completed five (5) or more Years of Service with Tulare County and meet the eligibility criteria described in Administrative Regulation - 52, earn additional pay according to the schedule below.
Years of Service
% Increase
Total
5
3%
3%
10
2%
5%
15
3%
8%
20
2%
10%
Group Term Life Insurance and AD&D: $10,000; Provided by Standard Insurance Company.
Disability Insurance: Employees are covered by State Disability Insurance. The premium is paid by the employee.
Deferred Compensation: A voluntary deferred compensation plan is available.
To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/
The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.
01
The supplemental application form is an EXAMINATION. All candidates are required to complete the questions at the end of the application. The supplemental application questions will be used to select the most highly qualified candidates who will then advance to the next step in the selection process. The questions that follow will be used to evaluate the extent to which a candidate has demonstrated and applied the knowledge, skills and abilities critical to successful performance for this position. You must respond to all required questions to be considered for this position. Describe your legal office, criminal justice office, or similarly related office experience. Indicate the duties you performed, and the documents you processed and/or prepared.
02
PERSONAL COMPUTERS/WORD PROCESSING - list below the type of office equipment and/or software that you are proficient in operating: Equipment Software Functions Performed Length of Experience
03
What is your typing speed?
Current vacancy is with the Sheriff’s Department located in Visalia and Porterville. The anticipated life of the list is six months.
Please note, our policy contains personal appearance standards which include prohibiting visible tattoos above the collar line or below the wrist. We ask that all applicants be able to meet this requirement.
Typical Duties
- Receive legal documents and other correspondence for filing and recording, including warrants, restraining orders, criminal histories, and fingerprint cards.
- Receive and process applications for weapon permits and various County licenses.
- Fingerprint applicants for various permits and licenses.
- Research criminal files for subpoena.
- Process warrants and restraining orders, including typing, inputting data into automated systems, sending teletypes, and routing to appropriate law enforcement agency.
Essential job duties may be assigned that are not listed above but are relative to this job classification.(Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.)
Minimum Qualifications
MINIMUM QUALIFICATIONS
Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.
Education:
- Equivalent to completion of twelfth (12th).
- Six (6) months of experience performing general clerical duties working with documents and forms that are governed by Local, State, & Federal guidelines, statues, and regulations.
- English usage, spelling, grammar and punctuation.
- Math sufficient to perform fractions, decimals and percentages.
- Alphabetical, numerical, and legal filing systems and procedures.
- Complex terminology, documents, regulations, procedures and forms.
- Record management.
- Organize work, set priorities, and work independently on assigned areas.
- Perform work with accuracy and attention to detail.
- Read, understand, and explain government codes, ordinances, and laws.
- Prepare reports, charts, lists, and other special documents.
DESIRABLE EMPLOYMENT STANDARDS
Education:
- Specialized legal secretarial and/or paralegal training.
Conditions Of Employment:
Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.
College Cost Reduction Access Act:
This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Bargaining Unit 01
The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.
Benefit Amount: An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision, and life). This benefit is pro-rated and paid on a pay period basis (24 pay periods).
Health Insurance: A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP).
Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.
Paid Holiday Leave: 12 set days and 1 personal holiday.
Vacation Accrual:
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11 years of service)
Limit of 300 hours.
Sick Leave Accrual: 12 days per year with unlimited accumulation, 60 hours of which may be used toward family sick leave.
Career Incentive Pay
Employees who have completed five (5) or more Years of Service with Tulare County and meet the eligibility criteria described in Administrative Regulation - 52, earn additional pay according to the schedule below.
Years of Service
% Increase
Total
5
3%
3%
10
2%
5%
15
3%
8%
20
2%
10%
Group Term Life Insurance and AD&D: $10,000; Provided by Standard Insurance Company.
Disability Insurance: Employees are covered by State Disability Insurance. The premium is paid by the employee.
Deferred Compensation: A voluntary deferred compensation plan is available.
To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/
The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.
01
The supplemental application form is an EXAMINATION. All candidates are required to complete the questions at the end of the application. The supplemental application questions will be used to select the most highly qualified candidates who will then advance to the next step in the selection process. The questions that follow will be used to evaluate the extent to which a candidate has demonstrated and applied the knowledge, skills and abilities critical to successful performance for this position. You must respond to all required questions to be considered for this position. Describe your legal office, criminal justice office, or similarly related office experience. Indicate the duties you performed, and the documents you processed and/or prepared.
02
PERSONAL COMPUTERS/WORD PROCESSING - list below the type of office equipment and/or software that you are proficient in operating: Equipment Software Functions Performed Length of Experience
03
What is your typing speed?
- Required Question