Facilities Operations Manager

ABOUT THE POSITION

The County of Riverside's Department of Facilities Management is seeking to fill a Facilities Operations Manager position within the Project Management Office (PMO) located in Riverside.

The Facilities Operations Manager serves as a senior-level leader responsible for both project delivery and operational oversight. This role is uniquely structured to participate in and lead complex capital and non-capital projects while also partnering closely with the Deputy Director on contract management, budget oversight, and PMO-wide financial tracking. The position plays a key role in managing Form 11s, supporting contract administration, and ensuring alignment between project execution and fiscal accountability.

This position supports the full lifecycle of County facility projects, including construction, renovation, repair, and space planning efforts. Responsibilities include overseeing scope, schedule, and budget; coordinating with client departments to define project needs; developing cost estimates; assisting with Requests for Proposals (RFPs); supporting the selection and oversight of architect-engineer (A-E) firms; reviewing design submittals; preparing construction documents; and monitoring project progress to ensure compliance with applicable standards and quality outcomes. The Facilities Operations Manager is also responsible for PMO project and financial tracking to ensure projects are delivered on time and within budget.

In addition to project delivery, this position provides essential administrative and fiscal oversight for the PMO Division. This includes conducting complex operational and program analysis; developing recommendations to improve efficiency and accountability; monitoring division budgets and project expenditures; aligning financial activity with County priorities; and ensuring adherence to County policies and procedures. The role also oversees key administrative functions such as records management, public records requests, Form 5s and Form 11s processing, and contract administration to support efficient daily operations and workflow.

In addition to the minimum qualifications, highly competitive candidates will possess the following:

•Valid certification as a Construction Manager (CCM) issued by the Construction Manager Certification Institute (CMCI).

•Valid certification as a PMI Construction Professional (PMI-CP) issued by the Project Management Institute.

•Experience in public works and/or project management.

This class has been deemed eligible for the Performance Recognition Plan as set forth under Article 3, Section 311 of the County Management Resolution. Program eligibility requires employees to be in a leadership position, manager other employees or programs, and have significant influence on the achievement of organizational objectives.

Meet the Team!

Riverside County Department of Facilities Management provides property management and operations services for county owned and leased facilities throughout the 7,200 square miles of Riverside County and over 14 million square feet of space. The department is responsible for keeping county buildings safe, comfortable and productive for both county staff and the public.?

EXAMPLES OF ESSENTIAL DUTIES

• Plan, assign and evaluate the work of staff and various units of their assigned operation, including setting work priorities, determining methods and procedures to be used, resolving problems, selecting alternatives, and overseeing the most complex and sensitive work.

• Manage the development and implementation of projects to ensure project design is compatible with departmental County needs; oversee routine inspections of facilities for quality and compliance and evaluate customer experience and satisfaction.

• May manage the preparation of budget projections and expenditures for facility related capital or non-capital projects; coordinate the collection of capital asset information countywide; develop and implement methods that ensure accurate data collection.

• May assist with review and development of recommendations on administrative policies and operational issues and changes; propose policy recommendations to executive management, various boards, commissions, community groups, and Board of Supervisors.

• Research and interpret federal, state, local legislation, and other regulatory agency laws, rules, regulations, ordinances, and policies applicable to specialized divisional projects ensuring compliance.

• Negotiate contracts for facility related services between other County departments, agencies, operators, and consultants; monitor agencies, operators and consultants to ensure compliance to contract provisions and services completion.

• Develop standards, processes, templates, and forms to facilitate the transfer of capital asset, work task, project, or maintenance information into a central database; ensure the integrity and standardization of data that imports into asset, project or maintenance management databases.

• Direct and ensure the maintenance of records and preparation of reports necessary for facilities project operations; direct or prepare, reports, studies and marketing materials relating to assigned specialized divisional projects; prepare other reports and correspondence as required.

• Utilize maintenance management programs to track building inventory data, facility condition data, preventive maintenance schedules, and facility occupant changes; utilize asset management and project management programs to streamline capital planning and associated costs bringing facilities to regulatory standards and maintaining standards.

• May confer with system programmers to develop enhancements, modifications and interfaces for data systems.

• Provide performance direction, leadership, guidance, counseling, and evaluation to assigned subordinate staff.

• Develop surveys assessing the physical conditions of facilities to identify major or large-scale projects to repair and rehabilitate assets.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with major coursework in business or public administration, marketing, communications, engineering, architecture, or a related field to the assignment.

Additional qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of education.

Experience: Four years of working in a management or supervisory capacity, which includes management of major projects involving project planning, budget development, contract preparation and monitoring, and staffing.

A master's degree in one of the disciplines listed above may substitute for one year of the required experience.

Knowledge of: The principles and practices of public administration and personnel management; principles and techniques of project management, asset management and maintenance management; development, training and leadership of employees; budgets and budgetary analysis; project cost estimations for building construction, maintenance, custodial, and real property; federal, state and local laws relating to construction, maintenance and real property regulations and requirements; safety rules and regulations applicable to capital and non-capital, maintenance, custodial, and real property projects; contract negotiations and preparation for construction, maintenance, custodial, and property management; vendor and construction bidding process; marketing.

Ability to: Plan, direct and coordinate the work of others; interpret, apply and explain legislative and administrative mandates, regulations guidelines and complex rules; establish and maintain effective working relationships with personnel at all organizational levels; be effective in conflict resolution; instruct, persuade and motivate others; coordinate project activities with management, elected officials, Board members, employees, and the public; secure the cooperation of operating department officials and personnel in accepting and effecting sound management practices; analyze problems, generate and evaluate alternatives, reach practical conclusions, and devise workable solutions; prepare recommendations and reports; speak and write effectively.

Other Requirements

License: Possession of a valid California Driver's License is required. This position involves travel to various locations throughout the county to conduct site visits.

SUPPLEMENTAL INFORMATION

Application Status

How to confirm your application was received or check on the status of your application, log-in to www.GovernmentJobs.com, click on your name in the upper right corner, and click on “Applications & Status.”

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Go to www.RC-HR.com, click on “Careers,” click on “County Job Openings,” and click on “Subscribe to Job Alerts” icon.

General Information

If you have any questions regarding this posting, please contact Vanessa Diaz Beaird at vdbeaird@rivco.org or (951) 955-9112. Please allow 1-2 business days for a response to general inquiries.