What are the responsibilities and job description for the Administrative Assistant position at County of Newaygo?
Description The Newaygo County Administration Office is seeking a customer-oriented individual to fill the Administrative Assistant's position. The selected candidate serves as the primary receptionist for the Administration Office and performs a variety of clerical duties, human resource assistance, and accounting-related tasks. The Administration Office is a professional, service-oriented department requiring independent work and multi-tasking capacity.
The ideal candidate possesses a strong capacity to learn, great communication, organizational focus, and computer skills are a must. This position opens the door to learning about County government, assisting the public with their needs, and helping the Newaygo County Administration Team efficiently operate the organization. If you are seeking to make a difference within our community, you are encouraged to apply.
Newaygo County is a great place to work and grow providing a generous fringe benefit package, which includes employer sponsored retirement plan and health insurance with no payroll deduction. Examples of Duties Serves as the primary receptionist for the Administration Office. Receives telephone calls and assists walk-in visitors in fast-paced environment.
Directs inquiries to the appropriate staff member, department or agency. Assists the Finance Team with accounting related duties, including but not limited to, research projects, clerical support, data entry, journal entries and spreadsheets. Assists the Human Resource Team by conducting part-time employee orientations, research projects, job postings and clerical support.
Responds to employee change requests (i.e. address changes, marriage, birth, etc.) and ensures proper notification is provided for payroll, health insurance, retirement, etc. Maintains schedule for Administration Building conference rooms, processes reservation requests, and makes the necessary door override changes in the security system
Creates identification badges for employees and visitors as needed utilizing the security system. Processes accounts payable vouchers in accordance with County procedures. Prepares monthly billings to departments, including but not limited to, telephone, copier and fuel billings.
In the absence of the Executive Secretary, prepares committee and board meeting information packets and disburses them to pertinent individuals according to established time schedules. Provides back-up support for certain human resource duties, including but not limited to, full-time employee orientations, health insurance payments, and retiree health billings. Typical Qualifications Education: High school graduation or equivalent is required.
Associate's Degree is preferred. Experience: Two years of prior office experience, preferably with some accounting and data processing responsibilities. Other Requirements: Excellent customer service skills Strong communication skills Excellent organization skills Strong interpersonal skills Proficient with Microsoft Office All offers of employment are contingent upon passing a background check and drug screening which includes marijuana.
Supplemental Information Must submit cover letter, resume and three professional references.
Salary : $17 - $20