Administrative Assistant

About the Role

Cherette Group is a premier investment real estate firm that provides development, consulting, brokerage, and property management services for all categories of commercial real estate, with a focus on multifamily communities. Cherette Group coordinates all phases of development, including site selection and entitlement, quantitative analysis, site and building design, construction, equity capital raising, financing, legal agreements, leasing, investor relations, and timely disposition. We specialize in Class A development and complex portfolio transactions and deliver all projects with a commitment to excellence.

The Administrative Assistant is responsible for supporting the COO and senior-level staff and helping the company function at its best.

The Ideal Administrative Assistant enjoys managing schedules, planning, anticipating needs, and keeping things organized. Moving at a quick pace, working independently juggling many tasks, and keeping projects on schedule are some of this position's expectations. Interpersonal skills and flexibility are important.

Responsibilities

In this role, you will be responsible for:

· Coordinate executive communications, including taking calls, responding to emails, interfacing with clients, reviewing documents, drafting correspondence, etc.

· Attend meetings; prepare and distribute detailed and accurate notes and action plans

· Oversee the day-to-day operations of the office, including scheduling meetings and appointments, running errands, maintaining supplies, and managing vendor relationships

· Create, proofread, and/or format documents according to Cherette Group standards

· Prepare reports and project updates by collecting and analyzing information

· Demonstrate excellent writing skills and use of grammar

· Establish and document effective systems for office operations, monitoring multiple tasks and deadlines, and filing paper and electronic records

· Execute tasks efficiently, accurately, and with high attention to detail

· Be willing and able to take initiative, work with limited supervision, meet deadlines, and learn new subjects and skills

· Discreetly handle financial and personal information; uphold a strict level of confidentiality

· Present and conduct yourself in a highly professional manner

· Become a Michigan Notary Public

· Understand and comply with company policies

· Perform other duties as assigned

Qualifications

The candidate must have:

· At least three years working as an Administrative Assistant in a professional office environment

· Strong organizational, project management, and problem-solving skills

· Exceptional communication and interpersonal skills

· Advanced Microsoft Office skills in Word, Excel, Publisher, and PowerPoint with an ability to learn firm-specific software applications

· High integrity and ability to be bonded

· Maintain a current and valid US state-issued driver’s license, and be authorized to work in the United States.

· Insured and reliable vehicle to use for company business

· Ability to perform the essential duties of the job

· Ability to sit or stand and work at a keyboard for extended periods of time

· Ability to lift, push, pull, or carry up to 50 pounds

· Mental ability to handle pressures related to working on multiple projects requiring attention to detail, and dealing with the concerns of supervisors and team members

· Real estate experience is a plus, but not required

Professional Expectations

· Good judgment, discretion, and ability to maintain strict confidentiality

· Positive attitude, strong work ethic, and excellent interpersonal skills

· High integrity and ability to be bonded

· Team-oriented

· Ability to communicate effectively and courteously

· Ability to comply with all fair housing laws

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person