Clerk 1 - Monmouth County Surrogate Court

Clerk 1 – Monmouth County Surrogate Court

The Monmouth County Surrogate Office is looking to fill a full-time Clerk 1 role that will support the Surrogate Court.  The candidate will learn and help to maintain the Chancery Superior Court calendar.   The candidate will learn the monthly probate report for submission to the Administrative Office of the Courts.   The candidate will also assist in the filing of pleadings and motions for Superior Court matters relating to probate and Incapacitated Guardianships and will be processing and filing mail as it is received to the related cases.

HOURS:  Monday through Friday, 8:30 a.m. – 4:30 p.m., 35 hours per week.

PAY:  $40,000 to $50,000 DOQ

REQUIREMENTS:

LICENSE:

Appointees will be required to possess a driver's license valid in 

New Jersey only if the operation of a vehicle, rather than employee 

mobility, is necessary to perform essential duties of the position.

EXPERIENCE/EDUCATION:

Legal secretarial experience, law office clerking experience, and/or an Associate Degree/Bachelor’s Degree, a plus!

EXAMPLES OF WORK:

As assigned to a court, learns to prepare the docket (or schedule) 

of cases to be called and to contact attorneys, and other 

parties to collect or provide information, ie. postponements, and adjourn court. 

Receives, screens, reviews, and verifies documents.  

Reviews and checks assigned reports, applications, and other documents 

for corrections and completeness, refers problems to a lead worker or 

supervisor for resolution.

Opens, time stamps, sorts, numbers, and distributes mail.

Receives pleadings, documents, forms, and fees; screens, sorts 

and assembles this information for further processing.  

Provides general, routine information in person and over the telephone; 

refers complicated or non-routine inquiries to appropriate staff.

Will be required to learn to utilize various types of electronic and/or 

manual recording and information systems used by the agency, 

office, or related units.

Obtains documents from appropriate sources.

Provides technical assistance.

Reviews and answers correspondence.

May schedule cases for attorneys and assemble data 

and information required for preparation of court cases.

May attend court sessions or hearings to provide support to the Surrogate staff.

Maintains records and files.

KNOWLEDGE AND ABILITIES:

Knowledge of office routines, equipment, and practices after a 

period of training.

Ability to comprehend established office routines and department 

regulations.

Ability to organize assigned clerical work and develop effective 

work methods.

Ability to perform tasks accurately within prescribed time frames.  

Ability to work effectively with associates, superior officials, and 

members of the public concerned with the work of the department.

Ability to utilize various types of electronic and/or manual recording 

and information systems used by the agency, office, or related units 

after a period of training.

Ability to read, write, speak, understand, and communicate in English 

sufficiently to perform duties of this position.  American Sign Language 

or Braille may also be considered as acceptable forms of communication.

Persons with mental or physical disabilities are eligible as long as they

can perform essential functions of the job with or without reasonable 

accommodation.  If the accommodation cannot be made because it 

would cause the employer undue hardship, such persons may not be 

eligible.

Please be advised, all Monmouth County positions are on site. There are no provisions to work remotely.

For a full job description, go to: https://info.csc.nj.gov/jobspec/01245.htm

Job Code:  01245

Salary : $40,000 - $50,000