Administrative Assistant I - Jail

POSTING DATE: 11/13/2025 CLOSING DATE: 11/21/2025

Greene County Prison

TITLE:

Administrative Assistant—Regular Full-Time

DEPARTMENT:

Law & Order

LOCATION:

Greene County Prison

SALARY:

$14.13/hour (SEIU PG9)

SHIFTS:

0800-1600 hours

Monday-Friday (40 hours per week)

BENEFITS:

Full County Benefits after 90 days probation

OVERALL OBJECTIVE OF JOB:

To perform clerical duties needed within the assigned department.

Essential Functions of the Job:

1. Answers incoming telephone calls, takes messages and ensures delivery to proper staff member, redirects call to proper staff and responds to routine inquiries or directs callers to appropriate individual.

2. Allow access to the facility for authorized visitors.

3. Interact and direct inmate visitors, ensuring visitation rules are followed.

4. Types letters, memos, reports (Social Security and Homeland Security) and a variety of other correspondences) Prison Board Agenda, Training Schedules) required by Warden/Deputy Warden.

5. Scan inmate files after released. Create inmate files after booking process.

6. Scan reports and upload to the Jail Management System.

7. Sorts and files a variety of department documents in an organized manner to allow easy reference for audit purposes.

8. Inspect incoming mail for contraband and make photocopies to be forwarded to the Inmate population.

9. Inspect outgoing mail.

10. Operates computer, fax, copier and other office equipment as necessary to perform essential functions.

11. Interacts with external agencies, departments and clients as needed to carry out essential job duties. (Parole Applications, Expunges and Quarterly Orders)

12. Process work release checks.

13. Sentence computation.

14. Reviews inmate video visitation, inmate messaging system, and inmate phone calls and conducts investigations as directed by the Warden or Deputy Warden.

15. Reconciles the inmate money system, ensuring monies deposited and withdrawn are accurate within the Inmate General Welfare Fund.

Supplemental Tasks:

1. Attends meetings or training sessions as necessary.

2. Performs other job-related duties as required. (Visiting, type Policies and Procedures).

Supervision Received:

1. Receives occasional instruction and some supervision in regard to daily work duties from Warden/Deputy Warden/Program Specialist/Shift Commander

Equipment:

1. Desk/Chair/Computer

2. Telephone

3. Keys

4. Radio

5. Pen

6. Watch (Personal)

QUALIFICATIONS:

EDUCATION/TRAINING

High School Diploma/GED Required.

Any Equivalent combinations of experience and/or training.

General Educational Levels:

· Reasoning 3

· Mathematical 2

· Language 2

Knowledge, Skills, and Abilities: Must be able to:

1. Must be able to speak and understand the English language in an understandable manner in order to carry out essential functions of job.

2. Must possess good communication and interpersonal skills.

3. Must possess ability to function independently, have flexibility and the ability to work effectively with co-workers and the general public.

4. Must possess ability to maintain confidentiality in regard to County information and records.

5. Must possess the technical knowledge of operating personal computers and other

6. Must possess knowledge of modern office practices and procedures and the ability to perform same in an efficient manner.

7. Must possess mental alertness, clerical and math aptitude and a general knowledge of business, English and grammar and the ability to perform these skills with accuracy and within reasonable speed.

8. Must possess the ability to work independently on complex clerical tasks.

9. Must possess ability to compose replies to routine correspondence.

10. Must possess basic math skills and ability to accurately prepare required reports and mathematical record keeping.

11. Must possess ability to meet and interact effectively with co-workers and general public, and to respond accurately to routine questions/inquiries regarding department operations and procedures.

HOW TO APPLY:

Interested internal candidates should send resume to Human Resources Department. External candidates should complete online application at www.greenecountypa.gov

In compliance with the Americans with Disabilities Act, the Employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the Employer.

The County of Greene is an Equal Employment Opportunity Employer.

Pay: From $14.13 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $14