Deputy Register of Wills

The Deputy Register of Wills is responsible for assisting the County Register of Wills, direct the daily functions of the office, maintain records relating to the probate of wills, and grant letters of administration and testamentary.  This position will serve as an agent for the Commonwealth of Pennsylvania to collect inheritance tax payments.

The Deputy Register of Wills will also assist in directing the duties of the Clerk of Orphans Court, which will include filing petitions for incapacitated persons, petitions for the appointment of guardians for minors, petitions for adoption records, granting marriage licenses, and records of births and deaths. 

• Direct, manage, and oversee all functions of the office.
• Assist in training and cross training staff and supervisors.
• Motivate staff to enable them to perform efficiently and effectively.
• Perform all administrative activities as needed (performance reviews, etc.).
• Develop, implement and maintain yearly budget.
• Prepare budget presentation for upper management.
• Perform other duties, tasks and special projects, as required.

·        Associate’s degree from an accredited college or university, or equivalent combination of education and experience.

·        Ten years of job-related experience.

·        Knowledge of County of Chester Code or the ability to learn.

·        Ability to interface effectively with all levels of county management.

·        General understanding of fiscal planning.

·        General understanding of Human Resource guidelines (FMLA, FLSA, employment guidelines, etc.).

·        Intermediate skill to use a personal computer and various software packages.

·        Ability to work independently and proceed with objectives.

·        Excellent interpersonal skills

·        Ability to maintain confidential information and handle confidential matters.

·        Ability to work as part of a team.

·        Excellent customer service skills.

·        Strong professional ethics.

·        Excellent listening skills.

Preferred Skills, Knowledge & Experience:

·        Bachelor’s degree from an accredited four-year college or university; or one to two years of related experience and/or training; or equivalent combination of education and experience.

·        Five years of supervisory or management experience.

·        Strong knowledge and understanding of the Fiduciaries Act of 1949, as amended.

·        Excellent verbal and written communication skills.

·        Strong time management and project management skills

·        Strong organizational skills.

·        Ability to follow office protocols.

·        Able to use common sense understanding to carry out written or verbal instructions.              

·        Ability to handle and resolve recurring problems.

·        Ability to establish priorities and remain focused on daily operations.

·        Accurate and detail oriented.

·        Able to carry tasks to completion.

·        Knowledge and understanding of County of Chester policies and procedures.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

·        Intermediate Word skills

·        Intermediate Excel skills

·        Intermediate Access skills

·        Basic to Intermediate PeopleSoft Financial skills

·        Basic to Intermediate PeopleSoft Payroll skills

·        Basic OutLook skills (Email and Calendar)

·        Basic Internet skills

Physical Demands:

While performing the duties of this position, the employee is frequently required to stand, walk, sit, and talk or hear.  On rare occasions, the employee will need to stoop, kneel or crouch; reach with hands and arms; climb stairs; lift or carry items; and bend or twist at the waist. 

There are no specific vision requirements listed for this position.

Work Environment:

·        The noise level in the work environment is usually moderate.

Other:

·        The Deputy Register of Wills represents the Register of Wills who is an Elected Official to all who use the services of the office.

·        Must be able to communicate with all levels of people, from the general public to judges of the Orphans Court.

·        Must have an excellent knowledge of all office procedures and must be willing to perform any task necessary to maintain an efficient, effective, and responsive office.

·        Ability to work extended hours, as necessary.

·        This position requires professionalism.