Programs Coordinator II

CLOSES: 2/6/26

/

/Interview Date: 

Interview Location: Carlton County Government Services Building 1307 Cloquet Ave, Cloquet, MN 55720

Hiring a part-time 0.6 FTE who focuses on Early Childhood.

BASIC FUNCTIONS:

• Grant management of various programs assigned including required grant reports, program evaluation, direct services and other reports as needed. Assist in grant research and writing for early childhood and community projects for critical services and resources to help children and families thrive. Responsible for coordinating county-wide early childhood education enrichment programs. Maintain an accurate system of registering families participating in the programs and collecting program data. Provide outreach to families with children, especially families experiencing racial, geographic, or economic inequalities, to help bring awareness of and access to local, county, and state resources.

ESSENTIAL FUNCTIONS:

General Professional Duties

• Keep up to date on current and emerging trends through research, attending professional development opportunities, community networking, etc., to facilitate professional growth and to keep current in laws, regulations, and trends affecting children and families.
• Comply with HIPAA, data privacy, confidentiality and data retention policies, procedures, and statute.
• Maintain confidential information in accordance with Data Privacy Act and/or county regulations.
• Represent the Community & Family Initiatives Department in a professional manner within the community at meetings, events, community fairs and other functions.
• Attend and participate in assigned local, regional, or statewide committees, task forces, teams, councils and meetings for program and policy work as relevant and based on assigned program(s).
• Attend and present at trainings and workshops as budget allows and with supervisory approval; share information with others and put training to use as applicable.
• Attend and participate in Department meetings. Contribute to problem solving and offer suggestions for improvement.
• Provide information on the various programs to interested individuals and agencies.
• Review and update relevant standard operation practices and procedures for programs assigned.
• Establish, foster, and maintain cooperative working relationships with the public sector, private sector, schools, agencies, Fond du Lac Tribal Government, local health systems, businesses, program partners, and community, both locally and regionally, mobilizing around priorities.

Grant and Program Management

• Connect with community-based organizations serving homeless families, early childhood programs, child care providers, Head Start and Public Health Home Visit program nurses, parent engagement groups, county social services, substance abuse programs, Family Friendly Jail initiative members, WIC clinics, hospitals, clinics, K-12 and higher education institutions, libraries, and other local programs to reach pregnant and parenting families with children to establish relationships with these organizations.
• Document, evaluate, and present statistics and reports for all programs served by the position on a monthly, quarterly, annual basis.
• Collaborate and coordinate with other service providers.
• Gather information about local, county, regional and state resources to share with clients and the community
• Attend events where families gather, such as health and early childhood fairs. Employ culturally appropriate strategies to engage with clients, including, but not limited to, individual contacts, phone calls, Facebook groups and messages, focus groups, surveys, and advisory groups.
• Participate in all grant meetings, learning communities, and trainings required of the programs and grants assigned.
• Create and maintain spreadsheets/forms, databases, workplans and reporting systems to maintain and report data as current and accessible. Assist with evaluation efforts to meet requirements of the program, funders and program partners.

Early childhood programs management

• Work in conjunction with the CHILD Network to increase quality early childhood education throughout Carlton County.
• Coordinate county-wide screening; coordinate additional volunteers for screening purposes.
• Create and maintain spreadsheets/forms, database and reporting system for the purposes of maintaining and reporting data as current and accessible. Maintain and revise forms as needed to meet requirements of the program, funders, and program partners.
• Compile data and reports by site and county-wide for the purpose of program improvement. Fulfill data requests by program funders and partner sites as needed.
• Establish and maintain an accurate system of registering families participating in the programs.
• Provide tools, resources, and support to partners by organizing bi-monthly meetings for partners to network and share ideas and experience in managing child behaviors, creating learning environments, and planning curriculum
• Complete training to become a Brigance trainer and Develop approved trainer. Work with Brigance company to maintain current tools, online account, and materials for partner sites. Facilitate an annual Brigance training for all those administering the Brigance screen at partner sites. Train new staff/partners that join the program and provide technical assistance on an ongoing basis.
• Become a co-chair of the CHILD Network and chair the Jump Start 4 Kindergarten Leadership Team. Attend meetings as needed to gain feedback and to support partnerships, budget groups, funding sources, and the County Collaborative.
• Develop and coordinate data policies and procedures to provide for consistency. Maintain and manage proper records and files according to Rule 3 Filing System.
• Promote broader team building in early childhood programs throughout the county and foster a positive team spirit with all preschool staff involved in implementation of the programs.
• Support, promote and facilitate county early childhood initiatives.
• Operate within budget limitations and policy; analyze procedures to ensure they are financially stable and sustainable.
• Order and update supplies needed for assessment, trainings, and meetings.
• Co-facilitate parent education within the County Jail facility
• Client contact within community.
• Assist in grant writing and tracking of all required grant reports, program evaluations and other reports as needed.
• Perform annual performance reviews of volunteers/interns.

MINIMUM QUALIFICATIONS:
Education and Experience:

• Four (4) year degree in Early Childhood, Education, social services or related field.
• Two (2) years’ work experience with a government agency, business, school, or similar entity.
• Or an equivalent combination of education and experience sufficient to perform the essential functions of the job.

Training Required:

• Complete Mandated Reporter, Data Practices, Protected Health Information, and Security Trainings within thirty (30) days of hire
• Complete Brigance training within three (3) months of hire
• Complete ICS Courses 100, 200, 700 within six (6) months of hire date
• Obtain Develop trainer approval within one (1) year of hire.

Certificates/Licenses Required:

• Must hold a valid driver’s license and proof of personal vehicle insurance.

Note:

• Applicant must successfully pass a comprehensive background check.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Required at Entry:

• Ability to communicate effectively.
• Ability to work flexible hours including some evenings, early mornings, and occasional overnights.
• Ability to make decisions, exercise independent judgment, manage time and meet deadlines with minimal consultation.
• Ability to organize, prioritize, and complete a variety of different assignments at various stages in a timely manner with attention to detail.
• Ability to demonstrate flexibility and willingness to create, implement, and adapt to new ways of doing things.
• Knowledge of mathematics, grammar, and spelling in order to compile data and generate accurate, clear, and concise reports.
• Knowledge of and skill with computer technology in preparing reports and presentations, data analysis and retrieval, email and internet applications. Proficiency in Microsoft Office systems.
• Ability to effectively interact with children, family members and inmates.
• Ability to compile and analyze data with accuracy and great attention to detail
• Ability to develop and maintain effective working relationships with all partners.
• Ability to work with minimal supervision, including prioritizing workload to meet deadlines.
• Ability to maintain confidential information in accordance with state, federal, and county policies and statutes.
• Ability to demonstrate flexibility and creativity in the workplace.

Salary : $26 - $31