Project Administrator, Data & Performance

COUNTY OF BUCKS

• ------------------------------------------- --------------- ----
  
  

**JOB TITLE:** Project Administrator, Data & Performance **JOB CODE:**

• DEPARTMENT:** Housing & Community Development **UNION:** 00
• FLSA STATUS:** Exempt **GRADE:** 99
• ------------------------------------------- --------------- ----
  
  

Position Summary

The Project Administrator for Data & Performance for the Department of Housing & Community Development will lead the efforts to collect and analyze data for homeless service providers that are part of the Bucks County Housing Link, the County's Continuum of Care (CoC), to help improve how the community supports people in need.

You will be the primary person in charge of the **Homeless Management Information System (HMIS)** - the database used to track services and results for the Bucks County Housing Link.

Essential Functions And Responsibilities

• **Manage the Data System (HMIS)**
• Oversee the daily operations of the HMIS database including setting up workflows and ensuring data quality and accuracy.
• Work with the HMIS software vendor and PA DCED regarding updates and customizations.
• **Support Service Providers**
• Train local partners regularly on how to use the system.
• Provide technical help to end users.
• Develop clear manuals, policies, and training materials.
• **Report on Progress**
• Create data dashboards (including data visualization) and reports for leadership, state, and federal agencies (like HUD) to show how well local programs are working. Utilize data analytics for deeper understanding of programs.
• Complete annual required federal HUD reports including the Point in Time Count (PIT), Housing Inventory Count (HIC), System Performance Measures (SPMs), and Longitudinal System Analysis (LSA) Report.
• Assist with data compilation for other local, state, and federal funding sources and entities.
• **Evaluate Performance:**
• Develop standards and tools to measure the success of various housing and economic development programs across the Department of Housing & Community Development, including programs funded by CoC, HOME, CDBG, HTF, and PHARE to ensure they are helping the community effectively.
• Conduct annual monitoring of HMIS participating agencies and programs.
• **Collaboration & Communication:**
• Serve as Chair of Outcomes Committee - reviewing performance data with Housing Link members and developing strategies to improve outcomes.
• Support county teams and community committees including assisting with monthly CoC Case Conferencing to coordinate entry into housing services.
• Help regularly update the department's websites and social media.
• **Grant Applications & Contract Management:**
• Assist with developing funding proposals and applications as directed, including the annual Continuum of Care (CoC) application and project scoring and ranking.
• Provide support with tracking expenditures and performance metrics for homeless service contracts including HMIS and CoC.
• **Additional tasks may be assigned.**
  
  

Qualifications Required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any combination of experience and training which affords the applicant an opportunity to gain the above listed knowledge, skill and ability.

• **Required:** Bachelor's degree in Business Administration, Public Administration, Social Services, Statistics, OR equivalent experience.
• **Preferred:** Master's degree and/or expe ience using an HMIS system or designing data performance tracking systems.
• **A Plus:** Ability to create visual data reports using software like **Tableau** or **Power BI**. Experience with **Salesforce** helpful.
• Proficiency in Microsoft Excel, Word, and Outlook. Typing skills at 45 wpm.