Administrative Assistant - 6 - Emergency Services

COUNTY OF BUCKS

JOB TITLE:

Administrative Assistant - 6

JOB CODE:

0305

DEPARTMENT:

911 Emergency Response

UNION:

03

FLSA STATUS:

Non-Exempt

GRADE:

6POSITION SUMMARY:

Responsible position requiring organizational and administrative abilities. Requires knowledge in office management, accounting and billing procedures. Maintains records of appointments for all office personnel and takes notes of conferences, meetings and proceedings as requested.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• This position has direct interaction with the Department Director and Deputy Directors. The incumbent must be able to maintain confidentiality with regard to the work that this employee is responsible for and exposed to during the regular course of the workday.
• Performs office duties such as letter composition, office supply inventory, purchase orders, requisitions, filing and other administrative duties as assigned. Submits work orders for building maintenance as needed.
• Assists the Fiscal Technician in the preparation of monthly budget analyses when requested, and can fill in for this role as needed.
• Responsible for preparation of non-routine travel documents for departmental staff.
• Pays invoices, purchases, check requests.
• Participates in the budget process annually and assists the Fiscal Technician as needed to monitor running orders, contracts and purchasing card bills.
• Receives all packages for 911 staff.
• Works with a limited amount of supervision.
• Exhibits exceptional communication skills and interpersonal skills with the public and co-workers.
• Responsible for answering the department business line.
• This position has high visibility with the public and the emergency responders.
• The work area is busy and has frequent interruptions and distractions. Must be able to complete work despite those interruptions.
• When required, takes notes of conferences, meetings and proceedings for department.
• Other duties may be assigned.

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent, business school or equivalent combination of training.
• Experience in an administrative capacity. Business office work including expert level skills in MS Office suite of software and general computer skills are essential.
• Handling of telephone calls and the ability to speak and write effectively.
• Typing skill - minimum 45 wpm.
• Ability to carry out staff assignments requiring the organization of material and development of procedures with some supervision.
• Ability to establish and maintain effective working relationships with administrative officials, other employees and the general public.

Position:

Administrative Assistant - 6

FUNCTIONAL REQUIREMENTS:

Physical Demands: (Check all that apply)

Balancing

x

Stooping

X

Pushing

X

Climbing

Crouching

X

Pulling

X

Crawling

Kneeling

X

Handling

X

Standing

X

Sitting

X

Talking

X

Turning

X

Reaching

X

Hearing

X

Seeing

X

Color Vision

x

Depth Perception

x

Mobility

x

Lifting: (Check one)

Carrying: (Check one)

x

Sedentary

(0-10 lbs)

x

Sedentary

(

Light

(0-20 lbs)

Light

(0-10 lbs)

Medium

(0-50 lbs)

Medium

(0-25 lbs)

Heavy

(0- 100 lbs)

Heavy

(0- 50 lbs)

Very Heavy

(over 100 lbs)

Very Heavy

(over 50 lbs)

Aptitudes: (Check all that apply)

Form perception

X

Problem solving

X

Motor coordination

X

Working speed (ex.wpm) 45WPM

X

Finger dexterity

X

Manual dexterity

X

Computer/VDT ability

X

General learning ability

X

Clerical perception

x

Environmental Conditions: (Check all that apply)

Extreme cold

Extreme heat

Temperature changes

Wet conditions

Humid conditions

Exposure to fumes

Exposure to blood and body fluids

Noise and vibration

Exposure to chemicals

Poor ventilation

Inclement weather conditions;

Inside/outside weather conditions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.