Secretary III - UW Extension

JOB REQUIREMENTS: Extension Brown County is a partnership between Brown

County government and University of Wisconsin-Madison Division of

Extension. This position focuses on the following areas. 1) Develops and

coordinates marketing and communication functions for Extension Brown

County. Creates materials for marketing educational programs and events

on various platforms and updates social media sites. 2) Provides

administrative support including but not limited to assisting with

annual budget preparation, tracking expenses and revenue, and invoicing.

• Delivers customer service to individuals seeking assistance from
  
  

Extension Brown County.4) Assists educators and staff in completion of

projects. Essential Duties Stays up to date on Brown County Extension

programs and events and coordinates marketing plans to keep the public

informed on services, programs, classes, and events. Develops,

maintains, and improves website, Facebook pages, e-newsletters, and

other social media sites. Uses social media and local organizations to

market and promote educational programs and share Extension resources,

including preparing event press released and editing various articles as

needed. Designs brochures, displays, and related educational materials.

Performs receptionist and counter duties; answers inquiries regarding

departmental policies, regulations, and services; refers inquires to the

proper official or department when appropriate. Maintains weekly

schedule book and a calendar of appointments, meetings, and other events

pertaining to the department, makes appointments as instructed, and

issues reminders. Receives payments, issues receipts, accounts for

monies handled. Assists in preparing annual budget; assists with budget

and grant management throughout the year. Enters invoices into New World

accounting system for payment; issues Purchase Orders; orders office and

program supplies. Oversees financial tracking of all revenues and

expenses. Compiles data and prepares various financial and program

reports. Maintains confidentiality of department operations as

applicable. Provides customer service. Stays informed on County

administrative and financial policies and clarifies policies as needed

to county-level Extension staff. Accomplishes work related to the

successful implementation of Extension Programs. Collaborates with other

office staff to streamlined communication of regular tasks, financial

tracking, and shared responsibilities. Stays informed on various

technologies and provides assistance to other support staff and program

educators as needed. Assists with clerical support for UW-Extension

staff as assigned. Performs related functions as assigned. \*\*\*\*\*

OTHER EXPERIENCE AND QUALIFICATIONS: Knowledge of general office skills,

practices, and procedures. Knowledge of financial management practices

and ability to maintain detailed tracking of financial information.

Knowledge of and ability to use various technologies and computer

applications, including Microsoft Office applications, Google

applications, email marketing software. and web conferencing

applications such as Zoom and Microsoft Teams. Experience in designing

and creating professional brochures, fliers, newsletters, displays,

forms, and reports. Experience and/or knowledge in developing marketing

plans. Ability to communicate effectively and professionally both orally

and in writing. Ability to learn and apply the specialized knowledge and

skills of the department in which employed. Ability to operate standard

office equipment. Ability to establish and maintain effective working

relationships with staff and the public. Ability to work the required

hours of the position. \*\*\*\*\* APPLICATION INSTRUCTIONS: Apply

Online: https://www.governmentjobs.com/careers/browncounty