Administrative Assistant

• 
  File and organize paperwork;
• 
  Scan and attach documents to customer files;
• 
  Accept, receive, and/or collect payments;
• 
  Maintain materials and discards outdated materials;
• 
  Type Court Orders and other paperwork of offenders;
• 
  Prepare Orientation paperwork daily;
• 
  Data entry into Probation Database;
• 
  Answers phone calls for the Department and takes messages or directs calls to other staff members;
• 
  Create data reports for EMIF Fund Program;
• 
  Register offenders for Orientation;
• 
  Registers offenders for Driving School;
• 
  Interact with all persons that enter the Probation Department and ensures that they are directed to a staff member or given needed information;
• 
  Process and organize mail;
• 
  Assist, answer questions, and interact with fellow employees and the general public;
• 
  Data Entry of Court Referrals;
• 
  Data Entry of all Community Service Only Referrals;
• 
  Scheduling of Community Service for Community Service Only Offenders;
• 
  Maintain Community Service-Only Referrals and completion forms;
• 
  Verification of completed Community Service hours of Community Service Only Offenders; and
• 
  Perform other duties as assigned.

• 
  Support the principles and methods used in the Probation Department;
• 
  Possess knowledge of human behavior and performance regarding individual differences in ability and personality;
• 
  Maintain and uphold discretion in and away from the office at all times;
• 
  Propensity to work in a dynamic environment that requires adaptation to changing goals, priorities, and needs;
• 
  Routinely maintain tactful and professional conversations with others; including, while being confronted with controversial situations;
• 
  Maintain organized working space, projects, and assignments; and

• 
  Bolster and sustain a professional demeanor with the offenders, public, colleagues, judges, lawyers, sheriff deputies, and other agencies; including calm, kind, and effective communications.

• 
  High School Diploma;
• 
  One (1) year of experience;
• 
  Or equivalent training, education, and/or experience; and
• 
  Valid driver’s license.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Blount County Government participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.