Administrative Assistant

Boston Government Services (BGS) is seeking a Administrative Assistant to support our clients at the Y12 National Security Complex in Oak Ridge, Tennessee.

BGS is an engineering, technology, and security firm helping to advance missions of national importance for government programs, national laboratories, national security facilities, nuclear operations, and complex projects. We support clients at every stage, from strategic planning and program management to the execution of engineering and technical activities. We work to attract and retain the best talent because the best talent delivers the best results for our clients. Our capabilities are based on our experience in complex, secure, and highly regulated environments. We leverage our experience and capabilities to provide mission-driven solutions tuned to our client's mission needs and strategic direction.

We are passionate about our culture! At BGS, we hire people who will bring their whole self to work each day because we value operating with openness and inclusivity, welcoming and respecting all. BGS cares for each employee’s well-being by offering a comprehensive benefit package and providing a culture of exciting work, excellence, and fun.

If you align with BGS’ company values and culture, we would love for you to explore opportunities to join our growing team by checking out the job description below!

Where You’ll Work:

The Y12 National Security Complex located in Oak Ridge, TN, plays a vital role in the U.S. Department of Energy’s Nuclear Security Enterprise. Y-12 provides manufacturing, technical, and scientific expertise to produce components, subassemblies, and quality evaluations to sustain a U.S. nuclear deterrent; reduce the threat from weapons of mass destruction; supply nuclear material to the Naval Reactors Program; and provide solutions to other emerging national security challenges. Y-12 has developed state-of-the-art capabilities in three core areas: nuclear technology and materials, security and consequence management, and manufacturing and technical services. Y-12 lends its specialized expertise to other federal agencies, such as the U.S. Departments of Defense and Homeland Security, state and local governments, and private-sector companies. Projects at Y-12 include providing protective equipment to soldiers in combat, training National Guard units for radiological emergencies, and creating machining platforms that improve production and efficiency.

Learn more about Y12 visit: https://www.y12.doe.gov/

Responsibilities: 

• Responsible for one or more of the following: scanning, filing, verifying records, generating invoice payments and vouchers, posting ledger and basic journal entries, and balancing accounts payable.
• Inputs data entries, creates and produces reports, manages specialized research projects, and responds to questions.
• Uses and automated system.
• Verifies accuracy of invoices and other accounting documents or records, including detailing financial business transactions (e.g., invoice approvals, disbursements, expense vouchers, and wire payments).
• Provides customer support to internal clients, suppliers, and customers.
• Enters data into computer system using defined computer programs; compiles data and prepares a variety of reports.
• Investigates questionable data and recommends actions to resolve discrepancies.
• Processes reimbursements for travel and relocation expenses, including verifying the accuracy of expense reports and adherence to policies.
• Other duties as assigned.

Requirements: 

• High School Diploma and 4-6 years of experience.
• Must be a U.S. citizen.
• Successful drug screening.
• Must be eligible to obtain and maintain a security or clearance badge.
• Requires a U.S. Department of Energy (DOE) Q security clearance; however, all qualified candidates will be considered regardless of their current clearance status.

Preferred Qualifications: 

• Knowledge and application of the FTR (Federal Travel Regulations) and eCFR (Code of Federal Regulations) is preferred.

Location/Work Arrangement:

• This position is a fully onsite position at the Y12 National Security Complex in Oak Ridge, Tennessee.

Benefits:

BGS offers a competitive total compensation package to eligible employees. Benefits include Health, Dental, Vision, Life Insurance, Paid Vacation, 401K, Long and Short-Term Disability.

EEO:

BGS is an Equal Opportunity/Affirmative Action employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Exclusive Agreement Disclaimer:

BGS has standing contracts with federal agencies throughout the United States. We require an affirmative exclusive agreement to represent all candidates to our clients. By submitting this application, you are consenting to allow BGS to represent you as a candidate for the role in which you are applying.