Secretary to Domestic Relations

GENERAL STATEMENT OF DUTIES

Supervises and leads in varied and difficult clerical tasks or directs clerical, record keeping or other functions of an office; does related work as required.

DISTINGUISHING FEATURES OF POSITION

This class is distinguished from clerk Typist II by the more difficult or varied assignments which include responsibility for supervising a group of clerical employees, or directing specific office functions. Employees in this class may be authorized to act for a department head in clerical activities to which assigned. This class is characterized by the independence of action in the disposition of routine problems. The work requires considerable experience in the same type of work at the Clerk Typist II level.

ESSENTIAL FUNCTIONS (Illustrative Only)

1. Personal, telephone and written interaction with clients, courts, government/social services offices and other related agencies and parties;

2. Coordinates Interstate and Intrastate Support activity, including case entry, modification, and financial responsibilities;

3. Schedules and assigns tasks to subordinate clerks, and reviews their work for accuracy and completeness;

4. Supervises the collection and compilation of complex statistical data from a variety of source materials;

5. Prepares regular reports from data collected;

6. Responds to citizen inquiries and/or complaints, including the explanation of departmental policies and regulations to other County employees and the general public;

7. Establishes complex cross-reference files and file categories, and designates obsolete material to be removed from file;

8. Operates standard office machines and appliances incidental to clerical assignments;

9. Records and make necessary entries on documents;

10. Guides and leads in the sorting of documents for filing;

11. Reviews the preparation of documents;

12. Trains subordinates in their work;

13. Supervises and participates in enrollment of participants in county-based programs;

14. May perform clerical accounting tasks such as classifying receipts and expenditures, and maintain accounts;

15. Answers telephone, waits on counter and supervises the work of other clerks at counter;

16. Review reports and take corrective action or refer to an appropriate worker or supervisor;

17. Ability to multi-task and prioritize responsibilities and assignments; and

18. Higher level responsibilities and/or training may be assigned to determine potential abilities and advancements, temporary or permanent differentials may be granted based on length of assignment, performance, and accomplishments.

REQUIRED KNOWLEDGES, SKILLS AND ABILITIES

Moderate computer training with working knowledge of Microsoft Office or related experience and flexible skills for adaptation to a specialized support data network. Thorough knowledge of office terminology, procedures and equipment, and of business math and English; and knowledge of specific areas of County clerical work; knowledge of bookkeeping; ability to understand and follow complex oral and written directions; ability to maintain complex clerical records and prepare reports from such records; ability to make decisions in accordance with laws, ordinances, regulations and established procedures; ability to make relatively complex mathematical computations rapidly and accurately; ability to plan and supervise the work of clerical employees; good judgment; tact and courtesy; and the ability to get along with others.

ACCEPTABLE EXPERIENCE AND TRAINING

Extensive experience in clerical work, a considerable amount of which shall have been at the level of Clerk Typist II, and completion of a standard high school course preferably supplemented by some business school training; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Attendance at training classes and seminars may be required and can include limited travel and possible overnight stays.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit; use hands and fingers; feel, talk and hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must be able to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

While performing the duties of this job, the employee is mostly working in an office environment. Attendance at training classes and seminars may be required and can include limited travel and possible overnight stays.

SPECIAL NEEDS

Must have a valid driver’s license and be able to travel if required.

This job description does not imply that these are the only duties to be performed. Employees occupying this position will be required to follow any other job-related instructions and to perform any other job-related duties requested by the Department Heads. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the employer.

Pay: $14.75 per hour

Expected hours: 35.0 per week

Benefits:

• Bereavement leave
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Retirement plan
• Vision insurance
• Wellness program

Work Location: In person

Salary : $15