What are the responsibilities and job description for the Legal Secretary position at Sargent's Personnel Agency?
Job Summary
We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. The successful candidate will provide comprehensive administrative and legal support across various practice areas, ensuring the smooth operation of daily activities within the law office. This role is vital in facilitating efficient case management, client communication, and legal documentation preparation. The ideal candidate will possess strong organizational skills, extensive legal support experience, and a thorough understanding of diverse legal fields to contribute effectively to our firm's success.
Key Responsibilities:
- Draft, review, and manage legal documents, correspondence, and pleadings with precision and confidentiality
- Maintain and organize case files using document management systems such as iManage and PCLaw
- Schedule appointments, court dates, and client meetings while coordinating with internal teams
- Conduct legal research utilizing Westlaw, LexisNexis, and other research tools to support case development
- Assist with document review, proofreading, and ensuring compliance with procedural law requirements
- Handle client communications professionally via phone and email, ensuring clarity and confidentiality
- Support litigation processes including civil litigation support and document filing in accordance with court procedures
- Manage incoming inquiries, prioritize tasks effectively, and maintain organized workflow
- Prepare reports, summaries, and legal drafts to assist attorneys in case preparation
- Support administrative functions such as billing, time entry in PCLaw, and maintaining client records
Requirements
- Proven experience as a Legal Secretary or Legal Administrative Assistant within a law office environment
- Extensive knowledge of legal support functions across multiple practice areas including estate planning, environmental law, family law, securities law, tribal law & regulations, patent law, workers' compensation law, personal injury law, landlord-tenant law, immigration law, general & commercial litigation
- Proficiency in legal research tools such as Westlaw and LexisNexis; familiarity with document management systems like iManage
- Strong project management skills with the ability to handle multiple priorities efficiently
- Excellent written and verbal communication skills; adept at client interaction and maintaining professional phone etiquette
- Advanced proficiency in Microsoft Office Suite (Word processing, Excel) and familiarity with legal software such as PCLaw
- Knowledge of procedural law requirements for court filings and document review processes
- Ability to handle confidential information discreetly while demonstrating exceptional organizational skills
- Paralegal experience or background in legal research is highly desirable
If you are committed to supporting a fast-paced legal environment with professionalism and precision, we encourage you to apply today. Join our team as a Legal Secretary and contribute to delivering exceptional legal support that empowers our attorneys to serve clients effectively.
Pay: $15.00 - $18.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $15 - $18