Front Desk Receptionist

Job Summary
We are seeking a professional and organized Front Desk Receptionist to serve as the first point of contact for our office. The ideal candidate will possess excellent customer service skills, strong organizational abilities, and proficiency with office management tools. This role involves managing front desk operations, handling multi-line phone systems, and providing administrative support to ensure smooth daily operations. Bilingual skills are a plus, as well as experience with medical or dental office procedures. The position offers an engaging work environment where attention to detail and professionalism are highly valued.

Responsibilities

• Greet visitors and clients warmly, providing exceptional customer service
• Manage multi-line phone systems, directing calls efficiently and professionally
• Schedule appointments and manage calendar appointments using Google Workspace or Microsoft Office tools
• Perform data entry, filing, and maintain accurate records using QuickBooks or other office management software
• Handle incoming and outgoing correspondence, including proofreading documents for accuracy
• Assist with administrative tasks such as typing, document preparation, and proofreading
• Support office management duties including bookkeeping, billing, and basic bookkeeping tasks
• Maintain a clean and organized front desk area to promote a welcoming environment
• Provide support with office supplies inventory and ordering as needed
• Manage phone etiquette and ensure professional communication at all times

Qualifications

• Proven experience in office administration, clerical work, or reception roles
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Experience with multi-line phone systems and excellent phone etiquette skills
• Knowledge of QuickBooks or similar bookkeeping software is preferred
• Bilingual abilities are a plus to assist diverse client needs
• Exceptional organizational skills with the ability to multitask effectively in a fast-paced environment
• Strong attention to detail with proofreading and data entry accuracy
• Excellent customer service skills with a friendly demeanor
• Prior experience in medical or dental reception is advantageous but not required
• Ability to manage calendar appointments efficiently and prioritize tasks effectively

This position is vital to maintaining the professionalism and efficiency of our office environment. We value proactive individuals who demonstrate excellent communication skills, technical proficiency, and a commitment to providing outstanding support.

Job Type: Part-time

Pay: $16.00 - $18.00 per hour

Expected hours: 16 per week

Work Location: In person

Salary : $16 - $18