ACCOUNTING MANAGER

SUMMARY

The Accounting Manager is responsible for managing the day-to-day accounting operations of the organization and maintaining the financial management system, including accounting, financial reporting, and analysis of revenues and expenses. This position supports budgeting activities, ensures compliance with grant and regulatory requirements, and performs complex accounting and financial functions. The Accounting Manager also assists with internal controls, financial analysis, audit coordination, coordination of monitoring activities, and the development of process improvements to strengthen financial operations.

ORGANIZATIONAL RELATIONSHIPS

• Responsible to the Co-Executive Director and has a support responsibility to other departments as necessary.

• Responsible for the supervision of assigned personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES
 

• Maintain and operate the financial system to accurately account for the receipt and expenditure of funds in accordance with Generally Accepted Accounting Principles (GAAP), Board fiscal policies, and Federal, State, and local grant requirements.

• Protect the assets of the organization by maintaining effective internal controls and recommending procedures and safeguards to ensure financial integrity.

• Assist the Chief Financial Officer in the development and monitoring of organizational, departmental, and grant budgets.

• Develop an understanding of cost reimbursement principles and the requirements of Federal and State grants and contracts in order to assist with audits, fiscal monitoring, and compliance processes.

• Prepare weekly, monthly, quarterly, and annual financial statements and reports, including Grant Service Cost Reports depicting the status of program expenses, units of service by program, administrative allocation, and accomplishments.

• Assist in developing and maintaining financial policies and procedures related to accounting, cash management, reconciliations, billing, and other fiscal department activities to ensure compliance with Federal and State grant requirements.

• Maintain and operate the financial management software and related systems, including MIP Accounting, ServTracker, eCIRTS, and GIMS.

• Maintain the general ledger and all subsidiary ledgers utilizing an integrated automated accounting system.

• Prepare and distribute regular financial reports to assist leadership in monitoring revenues and expenses.

• Research and analyze accounting questions or issues raised by leadership and department managers.

• Assist as liaison with external auditors, public accountants, and grantor agencies.

• Prepare and review account analyses and reconciliations to ensure the accuracy and integrity of accounting records.

• Ensure financial processing and reporting are completed on a timely basis.

• Review and post journal entries in the accounting system.

• Monitor and maintain cash management routines to track and manage the organization’s cash position.

• Provide technical guidance and support to Finance department staff in accounts payable, accounts receivable, and payroll functions.

• Encourage strong customer service within the Finance department.

• Maintain strict confidentiality of all fiscal information.

• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong organizational skills with the ability to manage records and financial information efficiently and effectively.

• Strong critical-thinking, analytical, and problem-solving skills.

• Ability to collaborate, manage multiple projects and prioritize work in a fast-paced environment.

• Ability to perform duties under time pressures and with frequent interruptions.

• Strong technical accounting and analytical skills

• Ability to analyze numerical data and compute rates, ratios, and percentages.

• Ability to maintain strict confidentiality and professional ethical standards.

• Ability to work independently as well as, collaboratively within a team.

• Proficiency with personal computers and accounting

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.

• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

• Advanced knowledge of Microsoft Office Programs, such as Word, Excel, PowerPoint and Outlook.

EDUCATION and/or EXPERIENCE

Bachelor’s degree in Accounting, Finance, Business Administration, or related field required. Five (5) or more years of progressively responsible accounting experience, preferably in a non-profit or grant-funded

Master’s degree in Accounting, Business Administration, or Finance and/or professional certification such as CPA or CMA preferred.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: 

• Performs sedentary to light work in a ventilated, lighted and temperature-controlled office setting.

• Frequent need to sit, stand, stoop, walk, talk and hear.