Administrative Assistant to the Athletic Director

Please see the attached job description for more detailed information.

Administrative Assistant
Thomas Jefferson HIgh School
216 days/year
7:30 a.m. - 4:30 p.m.
$16.48 - $16.93 per hour (depending on experience)

This position is the first contact for all visitors and students. Must have excellent customer service skills.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Reports to work on a regular and reliable basis.
• Generates inter-departmental communication and reports as needed.
• Assists parents and students daily as needed.
• Prepares daily routine correspondence as needed.
• Sorts mail, schedules appointments and maintains calendars daily for administrative staff as needed.
• Answers the telephone, takes messages and directs callers as appropriate daily.
• Maintains student files and records and/or attendance information daily.
• Assists the counselor or administrators with State and Federal reports as needed.
• Completes daily, monthly and annual reports for District, State and Federal reporting as needed.
• Orders supplies, prepares print orders, compiles new student files as needed daily.
• Assists in preparing faculty and student handbooks annually as needed.
• Coordinate TeamMates Program for the building.
• Assists in processing Chromebook repair tickets.
• Processes e-registrations for returning students annually.
• Organizes daily office routines and performs general office duties daily.
• Collects and enters student data into PowerSchool (student information management systems)
• Enters data for student identification badges and maintains a database annually.
• Ensures people visiting the building are appropriately signed in/out.
• Assists in maintaining the school website and/or other social media tools.
• Works closely with the athletic department as needed to prepare things such as programs, rosters, and travel arrangements for athletic events.

SUPERVISORY RESPONSIBILITIES:
May be required to supervise students.

EDUCATION and/or EXPERIENCE:
High school diploma, general education degree (GED), or equivalent and related experience. Associates Degree as an administrative assistant preferred.

APPLY AS SOON AS POSSIBLE THIS POSITION IS OPEN UNTIL FILLED.
If you need asssitance or have questions, please contact Tammy at tnielsen@cb-schools.org.

It is the policy of the Council Bluffs Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age, genetic information, ancestry, geographic location, citizenship, political party preference or belief, familial status (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) or any other protected trait or characteristic in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact Human Resources at 712-328-6446 or hr@cbcsd.org.