What are the responsibilities and job description for the Front Desk Receptionist position at Cotthoff & Willen, Attorneys at Law?
Job Summary
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our legal practice. In this vital role, you will manage front desk operations, provide exceptional customer service, and ensure smooth administrative workflows. Your positive attitude and organizational skills will help create a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while supporting daily operational needs.
Duties
- Greet visitors, clients with a warm, professional demeanor, ensuring a positive first impression
- Manage multi-line phone systems to answer inquiries, direct calls efficiently, and take detailed messages
- Handle data entry tasks such as keying attorneys time, filing, record keeping, and updating client information with accuracy
- Assist with office management duties including supply inventory, post office runs daily
- Perform clerical tasks such as opening files, proofreading documents, witnessing legal documents
- Support customer service efforts by addressing inquiries promptly and providing helpful information in person or over the phone
Qualifications
- Proven office experience with strong organizational skills and attention to detail
- Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with multi-line phone systems and phone etiquette to handle high call volumes professionally
- Strong typing skills along with time management capabilities to prioritize tasks efficiently
- Previous experience in a front desk, medical receptionist, dental receptionist or personal assistant role is preferred but not required
Join our team to be the friendly face that keeps our office running smoothly! Your proactive approach and excellent communication skills will make a meaningful difference every day.
Job Type: Full-time
Pay: $15.00 - $18.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Work Location: In person
Salary : $15 - $18