What are the responsibilities and job description for the Accounts Payable/Payroll Specialist position at Cottage Hospital?
Join Our Team at Cottage Hospital!
Are you detail-oriented, organized, and ready to play a key role in supporting the financial operations of a community-focused hospital? Cottage Hospital is seeking a skilled Accounts Payable and Payroll Specialist to join our Finance team. In this role, you’ll help ensure accuracy, compliance, and efficiency in the hospital’s financial systems while working alongside a supportive and collaborative team.
Position Summary
The Accounts Payable and Payroll Specialist manages all aspects of payroll and accounts payable processing. This role is responsible for maintaining accurate records, ensuring timely payments, and protecting the confidentiality of sensitive financial and employee information. The ideal candidate is dependable, thorough, and committed to maintaining excellence in financial accuracy and compliance.
Key Responsibilities
Payroll
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Process bi-weekly payroll for all employees, ensuring accuracy and timeliness.
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Review and approve employee timesheets and time-off requests.
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Respond to employee payroll inquiries with professionalism and confidentiality.
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Prepare and reconcile federal, state, and local payroll tax filings.
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Support year-end payroll processing, including W-2s and account reconciliations.
Accounts Payable (AP)
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Manage the full-cycle accounts payable process from invoice receipt to payment.
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Code invoices to appropriate general ledger accounts and enter into the system.
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Process weekly check runs and electronic payments.
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Maintain accurate vendor files and respond promptly to inquiries.
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Reconcile vendor statements and resolve discrepancies.
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Support month-end closing and year-end 1099 reporting.
General
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Reconcile general ledger accounts related to payroll and AP.
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Assist with audits and prepare financial reports as needed.
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Maintain confidentiality of all financial and personnel data.
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Identify opportunities for process improvement to enhance accuracy and efficiency.
Qualifications
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2–5 years of experience in payroll and/or accounts payable.
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High school diploma required; Associate’s degree in Accounting, Finance, or related field preferred.
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Proficiency with accounting and payroll systems (UKG, ADP, Paychex, etc.) and advanced Excel skills.
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Excellent attention to detail, organizational skills, and time management.
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Ability to manage multiple priorities while maintaining accuracy and professionalism.
