What are the responsibilities and job description for the Medical Scribe - Wellness position at Cosmetic Physician Partners?
Cosmetic Physician Partners is a leading provider of medical aesthetics services, offering innovative treatments across multiple medspas under the CPP umbrella. We are dedicated to delivering exceptional patient experiences and outstanding results, utilizing advanced technologies and personalized care.
AesthetiCare is a leading aesthetic and wellness destination in the Kansas City metro with locations in Kansas City (Ward Parkway), Liberty, and Lenexa. The practice offers a broad range of advanced aesthetic and wellness services supported by a highly trained clinical team and a patient-first approach.
Position Summary
The Medical Scribe provides dedicated, real-time documentation and clinical support for Dr. Amy Carter, DO, ensuring accurate, compliant, and complete records across aesthetic and wellness visits. Dr. Carter is the Medical Director and a board-certified OB-GYN with over two decades of medical experience.
In this role, the scribe acts as Dr. Carter’s right hand during consultations and procedures—helping streamline patient flow, enhance the in-room experience, and ensure treatment plans, procedures, and follow-up instructions are captured with clarity and precision. This position may be filled by a PA, NP, or other qualified medical professional with exceptional documentation skills and comfort supporting a high-performing physician in a fast-paced medspa and wellness environment.
Key Responsibilities
Clinical Documentation
Required
AesthetiCare is a leading aesthetic and wellness destination in the Kansas City metro with locations in Kansas City (Ward Parkway), Liberty, and Lenexa. The practice offers a broad range of advanced aesthetic and wellness services supported by a highly trained clinical team and a patient-first approach.
Position Summary
The Medical Scribe provides dedicated, real-time documentation and clinical support for Dr. Amy Carter, DO, ensuring accurate, compliant, and complete records across aesthetic and wellness visits. Dr. Carter is the Medical Director and a board-certified OB-GYN with over two decades of medical experience.
In this role, the scribe acts as Dr. Carter’s right hand during consultations and procedures—helping streamline patient flow, enhance the in-room experience, and ensure treatment plans, procedures, and follow-up instructions are captured with clarity and precision. This position may be filled by a PA, NP, or other qualified medical professional with exceptional documentation skills and comfort supporting a high-performing physician in a fast-paced medspa and wellness environment.
Key Responsibilities
Clinical Documentation
- Accurately and efficiently document patient encounters in real time, including consultations, treatment plans, procedures, and follow-up instructions.
- Record patient history, current concerns, allergies, medications, and prior treatment details.
- Capture detailed notes for injectables, energy-based devices, laser treatments, and skincare services.
- Act as the provider’s right hand during consultations and procedures, allowing them to focus on the patient.
- Prepare and update treatment templates, charts, and procedural notes based on provider preferences.
- Assist the provider with documenting aesthetic assessments, measurements, and clinical photos.
- Ensure compliance with medspa standards, HIPAA, and documentation accuracy.
- Enter orders, treatment codes, and product/syringe usage into the EMR as directed.
- Maintain accurate logs for injectables (e.g., Botox, fillers), lot numbers, expiration dates, and inventory changes.
- Support patient intake by reviewing charts, prepping files, and ensuring all documentation is ready for the provider.
- Help manage efficient patient flow by organizing charts and anticipating provider needs.
- Relay treatment notes to the front desk for proper quoting, scheduling, and follow-up.
- Proofread all chart entries to ensure clarity, completeness, and correct terminology.
- Track ongoing treatment plans and ensure continuity across visits.
- Maintain accurate digital files, before-and-after photo documentation, and consent forms.
- Partner closely with injectors, estheticians, and clinical staff to coordinate care.
- Communicate documentation needs or missing information with the provider.
- Assist in preparing reports or pulling clinical data as needed.
Required
- Must be a medical professional, NP or PA
- Demonstrated excellence in real-time clinical documentation and strong command of medical terminology.
- Ability to accurately capture details across aesthetic and wellness visits, including treatment planning, procedures, and follow-up instructions.
- High attention to detail and commitment to HIPAA and documentation standards.
- Comfortable supporting a high-volume physician workflow with professionalism, discretion, and calm efficiency.
- Strong communication skills and ability to collaborate effectively with clinical and front desk teams.
- Prior experience in medical aesthetics and/or wellness settings.
- Familiarity with documentation related to injectables, lasers, energy-based devices, and skincare services.
- Experience with EMR order entry, treatment coding support, and inventory/lot tracking.
- Medical, Dental, Vision and Life Insurance
- 401 (k) with company contribution
- Employee Corporate Discount Program
- PTO
- Much more!