Director of Operations

General Statement of Responsibilities:

The Director of Operations is an administrator in support of the Pastor’s responsibilities. This minister is a steward of the physical, financial, and personnel resources of the Parish, and reports directly to the Pastor. The position is full-time, professional, salaried and supervisory in nature.

Essential Functions / Major Responsibilities:

The essential functions/major responsibilities listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. Duties and responsibilities are also subject to change by the employer as the needs of the employer and requirements of the job change.

• Administration of Parish Finances
• Administration of Personnel
• Administration of Campus Facilities and Grounds

Specific Qualities and Qualifications:

Administration of Finance – oversee or perform the following:

• Administer the finances of the Parish (including School) in a responsible manner in consultation with the Pastor and the Finance Council, implementing all Archdiocesan directives in financial matters.
• Serves as liaison concerning financial matters and issues with the Archdiocese, Lawrence Deanery, financial institutions, vendors and parish members.
• Responsible for maintaining adequate internal controls and safeguards to ensure efficient stewardship of parish resources.
• Oversight responsibility for budget preparations for the entire parish, in collaboration with the Pastor, Principal, Finance Council, staff and parish organizations.
• Assist the pastor and parish department heads and Finance Council with monthly financial review.
• Maintains accuracy of all financial files and records and establishes a responsible cash flow management.
• Review and approve payroll and all invoices prior to payment for accuracy and coding.
• Approves and sign check requests and signs checks.
• Oversee the use of all parish credit and charge accounts.
• Consults with and advises Pastor and Principal on business and administrative matters that affect the Parish and School.
• Reviews bids, negotiates and signs contracts as needed

Administration of Personnel – oversee or perform the following:

• Development and administration of personnel policies and procedures in accordance with Archdiocesan guidelines.
• Administers salaries and benefits programs.
• Participates in the hiring and termination policies of the Parish in collaboration with the Pastor.
• Supervises Financial Staff, Maintenance Staff, Parish Receptionist.

Administration of Campus Facilities and Grounds – oversee or perform the following:

• Supervise any major construction, improvements or repairs.
• Solicits and reviews bids and quotes and negotiates contracts.
• Establish and monitor preventative maintenance programs for all properties.
• Point of Contact for Catholic Mutual Insurance, City of Lawrence, and public safety officials concerning insurance, accident reports, facility and security related issues.
• Oversee all cleaning and maintenance personnel and contracts for all facilities.
• Oversee all scheduling and use of parish facilities and its upkeep.

Position Specification / Skills Desired

• Minimum of three to five years management experience.
• Knowledge of accounting principles and practices.
• Excellent organizational, communication, and interpersonal skills.
• Willingness to learn parish and Archdiocesan policies and procedures.
• Supervisory experience.
• Prepare and deliver written and oral reports with clarity and accuracy.
• Knowledge of Standard Human Resources policies and procedures.
• Knowledge of Stewardship and Fundraising Principles.

Physical Demands:

While performing the duties of this job, the employee is required to stand, walk, talk, hear, sit, bend, grasp, and perform repetitive motions of the hands/wrists. This job also requires the employee to speak to groups, large and small, for sometimes prolonged periods of time; occasional lifting of 50 pounds or less.

Working Environment:

Work is performed mostly in a standard parish setting. Office is located in a building with an elevator. Work is often performed during normal business hours but also requires some evening, weekend, and holiday work for events or the ability to arrange coverage. These times include, but are not limited to the Christmas and Easter season,

The physical demands and work environment characteristics described above are representative of the physical capabilities that must be met by an employee and the working conditions that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Fidelity to Church Teachings:

Since this position is a visible representative of the Catholic Church, it is necessary that the incumbent be a practicing Catholic, registered and active in a Catholic parish, and embraces in word and in deed the Church’s teachings on faith and morals as articulated by the Church’s magisterium.

Salary and Benefits:

Salary is commensurate based on background and experience. This includes the Archdiocesan Benefit package as well as the Archdiocesan Retirement Plan for Lay Employees.