Surgery Scheduler

Surgery Scheduler

Position Overview

CTOAMG is seeking an experienced Surgery Scheduler to manage the full surgical coordination process for a designated provider/surgeon. This is a high-responsibility role requiring former surgery scheduling experience, strong insurance knowledge, and the ability to operate efficiently in a fast-paced, high-volume medical environment.

You will work directly with one provider and be fully responsible for all of their surgical cases — from authorization to booking to documentation and coordination with hospitals and surgery centers.

We are looking to hire immediately.

Key Responsibilities

Surgical Coordination

• Manage the full lifecycle of assigned provider’s surgeries
• Organize and obtain all required pre-authorizations prior to scheduling
• Work directly with hospitals and surgery centers to book cases efficiently
• Coordinate pre-op appointments and ensure all clearances are completed
• Confirm surgical line-ups in advance
• Ensure all documentation is accurate and complete in the patient chart
• Submit required records and authorizations timely

Insurance & Coding

• Verify insurance eligibility and benefits
• Understand and work with CPT and Dx codes to support authorization submissions
• Follow up aggressively on pending authorizations

Provider & Facility Communication

• Communicate directly with assigned surgeon regarding surgical cases
• Coordinate with hospital and surgery center staff to secure timely operating room dates
• Maintain clear, professional communication with patients and care teams

Operational Excellence

• Maintain organized tracking systems for surgeries and authorizations
• Work efficiently in a high-volume environment
• Demonstrate urgency, ownership, and follow-through
• Adapt to changing priorities and surgical demands

Required Qualifications (Non-Negotiable)

• Former surgery scheduler experience is required
• Experience in orthopedics preferred, but spine, neuro, multidisciplinary specialties, or prior work in a surgery center will be considered
• Strong knowledge of CPT and diagnosis (Dx) surgical codes
• Insurance verification experience (required)
• Experience obtaining and managing surgical pre-authorizations
• Ability to work full-time, Monday–Friday, 8:00 AM–5:00 PM, with flexibility to stay later if urgent surgical matters arise
• Proficiency in Microsoft Office, EHR systems, hospital portals, and online insurance applications
• Excellent written and verbal communication skills
• Ability to work with various personalities and maintain professionalism under pressure
• Strong sense of urgency and accountability

Preferred Qualifications

• Bilingual (English/Spanish)
• Orthopedic surgery scheduling experience

Compensation & Benefits

• $23.00 – $24.50 per hour (based on experience)
• 100% employer-paid medical coverage (employee only)
• Shared cost dental and vision
• Paid Sick Time
• PTO
• Paid Holidays
• Retirement plan provided

Who Will Succeed in This Role

This position is ideal for someone who:

• Has true hands-on surgery scheduling experience
• Works well under pressure
• Is highly organized and detail-oriented
• Takes ownership of their provider’s cases
• Understands the importance of timeliness and accuracy in surgical coordination

CTOAMG is committed to operational excellence and exceptional patient care. If you are an experienced surgery scheduler ready to step into a high-impact role, we encourage you to apply.

Pay: $23.00 - $24.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• What surgery scheduling experience do you have?

Experience:

• Surgery scheduling: 1 year (Required)
• Insurance Verification: 2 years (Required)
• EMR systems: 2 years (Required)

Shift availability:

• Day Shift (Preferred)

Work Location: In person

Salary : $23 - $25