Event Administrative Assistant

Event Administrative Assistant Temp Position

Location: Houston, TX 77042

Compensation & Schedule

• $25/hr
• Monday – Friday | 8:00 AM – 5:00 PM
• Start Date: Immediate upon completion of onboarding

Key Responsibilities

• Provide high-level administrative support to leadership and staff

• Monitor and respond to emails in shared/general mailboxes

• Prepare, post, and update board materials using BoardEffect

• Maintain and update meeting specifications

• Proofread and edit materials for internal and external distribution

• Collect, track, and report statistical data related to events or organizational initiatives

• Assist with event coordination, including scheduling, vendor communication, and attendee logistics

• Manage calendars, schedule meetings as needed

• Assist in preparing presentations, agendas, and reports

• Serve as a liaison between departments and external stakeholders as needed

Minimum Qualifications

• Exceptional organizational and time management skills – with the ability to manage multiple priorities and deadlines

• Strong proofreading and attention to detail – grammar, punctuation, formatting, and consistency

• Event planning and coordination experience – ability to manage logistics, vendors, and timelines (a plus)

• Strong written and verbal communication skills

• Professional discretion and ability to handle confidential information

• Comfort working in a fast-paced, team-oriented environment

• Proactive problem-solver

• Team player with a collaborative mindset

• Ability to adapt quickly to shifting priorities

Core Tools & Systems

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Proficiency in Adobe Acrobat – including editing, combining files, form creation, and commenting tools

• PowerPoint skills – strong formatting and presentation design skills desired

Preferred Skills

• Experience with board management platforms (e.g., BoardEffect, Diligent, or similar) is a plus

• Event planning and coordination experience – ability to manage logistics, vendors, and timelines (a plus)

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