Accountant

Full Time Onsite

Tampa, FL, US

6 days ago

Requisition ID: 1039

Salary Range:

$62,000.00 To $68,000.00 Annually

The Accounting & Finance Manager is a hands-on, single-incumbent role responsible for the full cycle of accounting operations for a growing nonprofit organization. This individual will manage day-to-day financial activities, ensure accuracy and compliance, and serve as the internal lead for financial systems integration across fundraising, payroll, payables, and accounting platforms.

This role requires both strong technical accounting expertise and the ability to operate independently, while also partnering with leadership to provide clear financial insight that supports mission-driven decision-making.

Key Responsibilities

1. Core Accounting Operations

Maintain and oversee all accounting functions using QuickBooks Online

Manage general ledger, journal entries, and monthly close process

Reconcile all bank, credit card, and clearing accounts

Maintain accurate chart of accounts aligned with nonprofit reporting needs

Ensure proper revenue and expense classification, including restricted vs. unrestricted funds

2. Accounts Payable & Expense Management

Process and oversee accounts payable

Ensure timely vendor payments and proper approvals

Maintain vendor records and 1099 compliance

Monitor monthly AP volume (~250 transactions)

3. Accounts Receivable & Revenue Tracking

Prepare billings and required backup documentation and reimbursement tracking for contracts and grants receivables

Ensure proper integration and reconciliation between Bloomerang and QBO

Maintain donor revenue integrity between CRM and accounting system

Provide cash handling and accounting support for fundraising events

4. Payroll & Benefits Oversight

Coordinate payroll processing via ADP

Ensure payroll entries are properly recorded and reconciled in QuickBooks Online

Monitor employee benefits, deductions, and allocations across programs

Support HR with payroll-related compliance as needed

5. Financial Reporting & Analysis

Prepare monthly financial statements:

Statement of Financial Position

Statement of Activities

Budget vs. Actual reports

Provide insights and variance analysis to leadership

Support board reporting and finance committee materials

6. Budgeting & Audit Support

Assist in annual budget preparation and monitoring

Prepare documentation for audits, reviews, and Form 990

Ensure compliance with nonprofit accounting standards and internal controls

7. Systems Integration & Process Improvement

Serve as internal lead for financial system integrations between:

QuickBooks Online

Bloomerang

ADP

Identify and implement process improvements to increase efficiency and accuracy

Work with external consultants or vendors as needed for system optimization

8. Compliance & Internal Controls

Maintain strong internal controls across all financial processes

Ensure compliance with nonprofit regulations and grant requirements

Monitor cash flow and financial health of the organization

Qualifications

Required

Bachelor’s degree in Accounting, Finance, or related field

5 years of progressive accounting experience (nonprofit preferred)

Strong proficiency in QuickBooks Online

Experience with at least two of the following systems:

Bloomerang (or similar fundraising CRM)

ADP

Bill.com

Demonstrated ability to manage full-cycle accounting independently

Strong attention to detail and organizational skill

Preferred

Nonprofit accounting experience (including fund accounting)

Experience with system integrations or data mapping

Familiarity with audit preparation and Form 990 support

CPA or equivalent experience (not required)

Core Competencies

Ownership mindset – able to run the entire accounting function independently

Systems thinker – understands how data flows across platforms

Mission alignment – values working in a faith-based nonprofit environment

Clear communicator – able to translate financials for non-financial leaders

Process-driven – builds efficient, repeatable systems