Change Order Coordinator

Major Duties and Responsibilities

• Develop and submit a change order log for all projects;
• Monitor and report on status of change orders and schedule/cost metrics, identifying key risk areas and milestone impacts which could lead to delays;
• Draft Request for Equitable Adjustments (REAs) in WMATAs Construction Change Order Management platform (CCOM);
• Review contract documents, specifications and standards to determine merit for change orders;
• Manage all steps of the change order approvals including but not limited to:
  • Developing scope of work (SOW) and rough order of magnitude (ROM) for potential change orders,
  • Initiate Purchasing Requisition (PR) and seek approval in a timely manner,
  • Advance change order request in CCOM through proper documentation (C35A).
  • Follow up with Change Control Board (CBB) to address the comments and seek approvals in a timely manner,
  • Closely coordinate with contract admin (CA) for the change order process,
  • Assist the Task Manager to issue notices to contractors associated with change orders (C35B),
  • Coordinate with scheduling and cost estimating stakeholders for timely review and analysis,
  • Review contractors’ proposals, conduct deep cost analysis for all change orders based the estimate, historical data and engineering judgements to develop the Pre-Negotiation Planning (PNP), and
  • Lead the change order negotiation meetings, take notes, follow up action items and proactively and aggressively assist in closing the modifications and change orders in a timely manner,
• Perform scheduled risk analysis, including quantitative risk analysis to include critical activities, long lead materials, track access impacts, WMATA-provided resources (CSP, Work Trains, etc.),key milestones, and significant changes to schedule or budget;
• Develop Planned vs. Actual project metrics;
• Investigate opportunities to reduce project schedules using tools such as crashing or resource leveling;
• Analyze and provide alternatives and expected outcomes to avoid potential program schedule delays and claims;
• Provide Task Manager with cost analysis, cash flow, S-curves monthly;
• Assist Task Manager with IMS (Integrated Master Schedule), Charter and Total Project Cost (TPC) updates.
• Assist Task Manger in updating and managing the program budget;
• Perform quality control checks on financial data, analyze accounting information, and report for internal and external use;
• Provide support in price negotiations, obtaining quotes for materials and services, and performing cost-related contract administration functions;
• Assist with Earned Value Analysis (EVA) by integrating cost and schedules;
• Coordinate the preparation of cost reduction, value engineering, and risk assessment recommendations for cost-effectiveness;
• Create presentations as needed to communicate project metrics and status on change order components; and
• Perform other program related support as assigned by the Task Manager.

Background and Experience Requirements

• Bachelor’s degree in engineering, construction management or business, or related field;
• At least ten (10) years project control experience in large civil, mechanical, or electrical infrastructure projects;
• Experienced using Earned Value Analysis (EVA) and integrate cost and schedules to determine project status;
• Experience performing detailed review of contractor schedule submittals, including cost loaded baseline, and progress updates;
• Experience performing claims-related analyses using contractor claims, delay cost estimates, time impacts, etc.;
• Knowledge of Microsoft Excel® for cost estimating and analysis based on the historical data collection;
• Experienced with preparing Independent Cost Estimates (ICE) and analyzing contractor claims, delay costs, and time impacts;
• Familiar with Primavera P6® or Microsoft Project®; and
• Proficiency using Microsoft 365® Suite.

Preferred Qualifications

• PE License (MD, VA, or DC);
• PMP, CCM, Planning & Scheduling Professional (PSP) certification; and
• American Association of Cost Engineers (AACE) International Certification, Certified Estimating Professional (CEP), or equivalent designation.

Salary Range: $46,000 to $65,000 YR

Salary : $46,000 - $65,000