What are the responsibilities and job description for the Contract Administrator II & III position at Cornerstone Concilium, Inc.?
Position Description Summary
The Contract Administrator reports to the Project Controls Manager. Candidates are being considered for two positions: Contract Administrator II and Contract Administrator III. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.
Essential Job Duties
- Assist LAWA with planning of procurements and setting pre-award schedules for contracts including Board actions
- Assist in coordination of Pre-Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers
- Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Planholders
- Prepare draft award recommendations and Board reports
- Conform final contract documents
- Prepare required reports and correspondence and contractual correspondence
- Attend various meetings, including pre-bid proposal and post-bid proposal debriefings
- Assist in Contract standardization process
- Monitor all aspects of contract compliance
- Assist in resolving problems and disagreements between contractors and LAWA
- Review contractor invoices for contractual compliance
- Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel
- Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
- Prepare Change Documents, Task Orders and Change Orders
- Route Change Documents for signature and tracks status
- Create and distribute change reports and analysis
- Support the project management team in maintaining timely and effective change support processes, procedures and systems
- Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress
- Ensure that changes properly encumber contractual capacity and budget
- Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
- Assist with implementation of trend and change support programs
- Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders
Hardware / Software Knowledge
- Microsoft Office Suite
- Adobe Acrobat
- Large-scale construction management type software such as PM Web, Primavera, etc.
Minimum Years of Experience (By Position)
- Contract Administrator II: Minimum of 5 years of relevant experience in administration of commercial/government contracts
- Contract Administrator III: Minimum of 10 years of relevant experience in administration of commercial/government contracts
Professional Experience Level / Other Qualifications
- Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
- Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
- Proven accuracy, reliability and completeness in job accomplishment
- Effective oral and written communication skills
- Must be able to interface with a variety of people with different technical levels and educational backgrounds
- Must be detail oriented and highly organized
- Must be able to produce accurate and timely results while maintaining a customer service attitude
- Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred
- Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred
- Experience supporting Multiple Award Task Order Contracts
Education / Training
- A Bachelor’s degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law
- Experience with project management software preferred
Element-Specific Requirements / Notes
- May be required to work past regular work shift
Full Time - Hybrid position
Estimated Dates of Assignment: 1/19/2026 to 6/30/2026
Contract Administrator II Salary Range: $87,360 to $110,240 YR
Contract Administrator III Salary Range: $110,240 to $139,360 YR
Salary : $87,360 - $139,360