Accounts Payable and Receivable Clerk

Principal Objective of Position:                                                                                                     

The Accounts Payable/Accounts Receivable Clerk is responsible for managing the company’s financial transactions related to accounts payable and accounts receivable, ensuring accuracy and timeliness in processing invoices, payments, and collections. This role will contribute to maintaining strong financial health and effective cash flow management across all company divisions and operations.

Essential Functions:                                                                                                                       

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned.  Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Accounts Payable:

• Review and process incoming invoices, ensuring proper documentation and approval.
• Match purchase orders to invoices and resolve any discrepancies.
• Prepare and issue payments (checks, ACH, wire transfers) to vendors in a timely manner.
• Maintain vendor records and respond to inquiries related to payment status.
• Reconcile accounts payable aging reports to ensure accurate financial records.

Accounts Receivable:

• Generate and issue invoices to tenants, clients, and business partners.
• Monitor aging reports and follow up on outstanding receivables, initiating collections when necessary.
• Apply payments to accounts and update customer records.
• Prepare and maintain accurate accounts receivable aging reports.
• Assist in managing tenant payments and rent collections for property management operations.

General Accounting Support:

• Assist with month-end and year-end closing processes.
• Prepare and maintain reports for management review, including cash flow projections and budget variance analysis.
• Assist with audit preparations and provide necessary documentation as needed.
• Reconcile bank statements and credit card accounts.

Other Responsibilities:                                                                                                                   

• Maintain filing systems for financial records.
• Communicate effectively with internal and external stakeholders to resolve accounting-related issues.
• Support the Finance team in various ad hoc tasks and special projects as required.
• Other duties as assigned.

Education and Experience Required:                                                                                           

• High school diploma or equivalent required.
• Minimum of 2 years of experience in accounts payable, accounts receivable, or a similar accounting role, preferably in real estate development, construction, or property management.

Knowledge, Skills, and Abilities Required:                                                                                  

• Strong understanding of accounts payable and accounts receivable processes.
• Familiarity with general accounting principles and practices.
• Knowledge of real estate, construction, or property management financials is a plus.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with accounting software (e.g., QuickBooks, Yardi).
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work independently and collaboratively in a team setting.
• Strong problem-solving abilities, with the capacity to resolve discrepancies or billing issues.
• High level of integrity, confidentiality, and professionalism in handling financial data.

Preferred Qualifications:                                                                                                                

• Associate’s degree or greater, in accounting, finance, or related field.
• Familiarity with medical real estate or construction industry accounting practices.

Work Environment:                                                                                                                         

This position will work primarily in an office environment, located within the company’s headquarters. The workspace is clean, well-lit, and equipped with modern office furniture and equipment. There will be limited exposure to the elements, as the role is indoor based. The office environment is generally quiet with occasional background noise from typical office activities. The position requires sitting at a desk for extended periods, with frequent use of computers and office equipment. The incumbent may occasionally be required to attend site visits, construction projects, or property management locations, where exposure to outdoor elements or variable lighting conditions may occur. Safety protocols and proper protective gear will be provided when visiting construction or property sites.

Salary : $20 - $24