Property Administrator

🌟 Join a Leader in Healthcare Real Estate: Property Administrator at Cornerstone Companies, Inc. 🌟

At Cornerstone Companies, Inc. (Cornerstone), we’ve been shaping the future of healthcare real estate for over 35 years. With more than $1 billion in completed medical office developments and 10 million square feet across 200 facilities in 22 states, our work directly impacts how physicians, hospitals, and patients experience healthcare every day.

We’re looking for a talented Property Administrator to join our team and help us continue delivering innovative, people-first solutions.

Why Cornerstone? At Cornerstone, our culture is built around three simple but powerful values:

• Caring – We build genuine relationships with our clients, partners, and team members.
• Creative – We craft solutions that last and add real value.
• Character – We lead with integrity in every decision and partnership. Here, you’re not just managing buildings—you’re making a difference

The Property Administrator assists the Property Management team with administrative and operational tasks tied to the day-to-day management of assigned medical office buildings. This role is key to tenant support, record accuracy, maintenance coordination, and operational organization.

Essential Functions

You’ll be an important hub for communication and coordination. Responsibilities include:

Tenant Service & Relationship Support

• Serve as the first point of contact for tenants.

• Receive and respond to inquiries, maintenance requests, and concerns promptly and professionally.

• Build and maintain positive relationships to promote tenant satisfaction and retention.

Lease Administration

• Assist with lease preparation and renewals.

• Keep accurate, current records of lease agreements, amendments, and tenant communications.

Administrative Property Support

• Manage day-to-day administrative duties including:

  • correspondence

  • filing and document control

  • database maintenance

  • invoice and document processing

• Ensure tenant records, invoices, and service requests are complete, accurate, and up to date.

Property Inspections & Maintenance Coordination

• Coordinate and assist with routine property inspections.

• Document findings and communicate follow-up needs to the Property Manager.

• Act as liaison between tenants and contractors for scheduled maintenance and emergency repairs.

• Track progress, confirm quality completion, and keep tenants informed on timelines.

Budget & Rent Support

• Assist with operating budget preparation and expense tracking.

• Support rent collection processes, including tracking payments and addressing late payments per policy.

• Prepare reports as needed.

Vendor & Contractor Coordination

• Help manage relationships with service providers and vendors.

• Obtain quotes, support service agreements, and monitor performance to ensure quality and value.

Other Responsibilities

• Assist in maintaining compliance with all relevant laws, safety regulations, and company policies.

• Help prepare for inspections or audits through organized files and reporting.

• Support special projects and other property management duties as assigned.

What Success Looks Like

A great Property Administrator at Cornerstone is:

• Highly organized and detail-driven

• Service-oriented with strong communication skills

• Calm, responsive, and professional during urgent tenant needs

• Comfortable juggling multiple priorities while keeping records accurate

• A collaborative partner to Property Managers, tenants, and vendors

Qualifications

• 1–3 years of administrative experience (property management or real estate preferred)

• Strong proficiency in Microsoft Office (Excel, Outlook, Word)

• Experience with property management software a plus

• Excellent written and verbal communication

• Ability to manage multiple tasks with confidentiality and professionalism

Apply Today

If you’re looking for a role where your organization, communication, and people-skills make a real impact in healthcare environments, we’d love to meet you.

Education and Experience Required:                                                                                           

• Minimum of 1-year prior experience in property management, real estate or a related administrative role.
• High School Diploma or GED

Knowledge, Skills, and Abilities Required:                                                                                  

• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Proficiency with office software (Microsoft Office Suite) and property management software (Yardi).
• Ability to manage multiple competing demands and prioritize effectively.
• Knowledge and understanding of basic real estate and property management principles.
• Detail-oriented with a high level of accuracy in all tasks.
• Strong interpersonal skills and a customer-centric attitude.
• Ability to work independently and as a member of a team.
• Adaptability and a proactive approach to problem solving.
• Ability to maintain a professional demeanor in challenging situations.
• Familiarity with federal, state, and local laws and regulations regarding commercial rental properties and tenant rights.

Preferred Qualifications:                                                                                                                 

• Associates degree or higher in real estate, business administration, or a related field preferred.
• 2 or more years’ experience in a Property Administrator or related role preferred.

Work Environment:                                                                                                                          

This position will be performed primarily in an office environment with little to no exposure to the elements.  The position will be performed at a desk with prolonged use to a computer and basic office equipment.