Office Administrative Assistant

Overview

We are seeking a highly organized Office Administrative Assistant to join our team! In this important role, you will serve as the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to staff and clients alike.

We are seeking someone with flexibility for hours, especially during the tax season months. We are a small local bookkeeping business that is very busy. We are unable to offer the benefits of a big company, but we offer a comfortable work space with flexibility.

Responsibilities

• ·Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette.
• Handle incoming & outgoing calls and texts from office phone, and provide prompt customer support or transfer calls as needed.
• Maintain organized filing systems, perform data entry tasks & billing, and ensure accurate record keeping using tools like Microsoft Office and QuickBooks.
• Assist with calendar management, scheduling appointments, meetings, and coordinating events for staff members.
• Support office management tasks such as ordering supplies, managing inventory, and overseeing general administrative functions.
• Provide clerical support including photocopying, faxing, mailing, and maintaining a clean, efficient workspace.

Skills

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent computer literacy with the ability to quickly adapt to new software tools like QuickBooks and data entry platforms.
• Strong communication skills including phone etiquette
• Exceptional time management skills to prioritize tasks effectively in a fast-paced environment.
• Experience in customer service or customer support roles with a friendly and professional demeanor.
• Experience in Invoicing and accounts receivable
• Knowledge of Quickbooks software preferred but not required
• Maintain organized filing systems, perform data entry tasks & billing, and ensure accurate record keeping using tools like Microsoft Office and QuickBooks.
• Assist with calendar management, scheduling appointments, meetings, and coordinating events for staff members.
• Support office management tasks such as ordering supplies, and managing office supply inventory
• Provide clerical support including photocopying, mailing, and maintaining a clean, efficient workspace.

Pay: $18.00 - $20.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $18 - $20