Receiving Specialist

Receiving Specialist

Reports To: Quality Controls Engineer

Position Summary

The Receiving Specialist is responsible for accurately receiving, inspecting, documenting, labelling, and storing incoming products and materials. Reporting to the Quality Controls Engineer, this position plays an important role in maintaining inventory accuracy and ensuring received products are processed efficiently according to company procedures, safety requirements, and quality standards.

Key Responsibilities

• Receive and unload inbound deliveries safely and efficiently.
• Verify shipments against purchase orders, packing slips, and other receiving documents.
• Inspect incoming products for damage, shortages, overages, and incorrect items.
• Accurately enter receiving transactions into the company’s inventory management system.
• Label and weigh, when required, products and place them in the correct warehouse locations.
• Scan items, serial numbers and warehouse locations as required.
• Maintain accurate inventory records and receiving documentation.
• Report damaged, missing, or incorrect products to the appropriate team members.
• Work with Purchasing, Operations, Quality, and Accounting to resolve receiving discrepancies.
• Operate reach trucks, forklifts, pallet jacks, and other material-handling equipment safely.
• Assist with inventory counts, cycle counts, and inventory reconciliation.
• Maintain a clean, organized, and safe receiving area using 6S principles.
• Follow company safety procedures, quality requirements, and ISO 9001 standards.
• Cross-train in other warehouse and distribution functions, including shipping, picking, inventory control, and material movement.
• Support daily operational needs by working on projects and performing additional warehouse duties as assigned based on workload, staffing, and business priorities.
• Identify opportunities to improve receiving accuracy, organization, safety, and efficiency.

Qualifications

• High school diploma or equivalent required.
• Previous receiving, warehouse, inventory control, or distribution experience preferred.
• Previous experience safely operating a reach truck is required.
• Strong computer skills, including experience working with inventory systems, warehouse management systems, spreadsheets, email, and electronic documentation.
• Ability to learn and effectively use new software, scanning equipment, and warehouse technology.
• Experience with NetSuite and RFSmart is a plus.
• Ability to accurately read and understand purchase orders, packing slips, part numbers, serial numbers, and product labels.
• Strong attention to detail, organization, and problem-solving skills.
• Ability to identify, research, and help resolve inventory or receiving discrepancies.
• Effective verbal and written communication skills.
• Willingness to cross-train, adapt to changing priorities, and support all areas of the operation as needed.
• Ability to work independently while also contributing to a team environment.

Physical Requirements

• Ability to stand and walk for extended periods.
• Ability to bend, reach, climb, and perform repetitive movements.
• Ability to lift and move up to 50 pounds safely.
• Ability to work in an active warehouse environment.
• Ability to safely operate reach trucks and other material-handling equipment.

Success Measures

• Receiving accuracy and timely transaction completion.
• Proper labeling and storage of received inventory.
• Accuracy of serial-number and inventory records.
• Timely identification and communication of discrepancies.
• Safe and effective operation of material-handling equipment.
• Maintaining a clean, organized, and safe receiving area.
• Flexibility in supporting daily operational demands.
• Compliance with established receiving, safety, and quality procedures.

Work Schedule

This is a full-time position. Work hours may vary depending on operational requirements, inbound shipment schedules, staffing needs, and daily business priorities.

Our organization is a communications equipment service and supply center to North American Internet Service Providers. We works with network communication equipment manufacturers to offer the most advanced and highest quality network equipment infrastructure available today.